Assistant(e) de gestion, Gestion des fonds G4 at World Food Programme

Djibouti, , Djibouti -

Full Time

Start Date

Immediate

Expiry Date

21 Mar, 26

Salary

0.0

Posted On

21 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Tasks, Financial Management, Data Integrity, Document Management, Customer Service, Communication Skills, Microsoft Word, Problem Solving, Team Collaboration, Attention to Detail, Training, Report Writing, Time Management, Organizational Skills, Technical Support, Bilingual Communication

Industry

Non-profit Organizations

Description

DEADLINE FOR APPLICATIONS 21 December 2025-23:59-GMT+03:00 East Africa Time (Djibouti) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. WHY JOIN WFP? WFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). INTITULE DU POSTE: Assistant(e) de gestion, Gestion des fonds TYPE DE CONTRAT: Fixed term G4 UNITE/DIVISION: Chaîne d'approvisionnement LIEU D'AFFECTION (Ville, Pays): Djibouti, Republique de Djibouti DUREE: 6 mois SUPERVISEUR: Chargée de logistique (gestion des fonds) PRINCIPALES RESPONSABILITES: 1. Réunir des informations en suivant des orientations claires pour aider d'autres membres du personnel à rédiger des documents et à établir des rapports. 2. Répondre à des questions et faire remonter certains points au niveau supérieur le cas échéant, afin de fournir un service fiable en temps voulu. 3. Aider à traiter et à gérer les tâches administratives et financières courantes dans divers domaines fonctionnels pour contribuer à une gestion efficace et en temps voulu des ressources. 4. Assurer des prestations de révision et de relecture de documents standard pour contribuer à l'élaboration de documents précis. 5. Se charger de la gestion de certains systèmes et fichiers standard pour s'assurer que les informations sont fiables et que le service concerné y a accès facilement. 6. Fournir un appui procédural et technique au personnel dans les domaines de la finance et du budget, afin d’assurer la conformité avec les politiques, règles et règlements financiers du PAM. 7. Tenir à jour le registre de toutes les factures de l’unité et transferts de paiement et archiver les documents, afin de garantir que tous les dossiers soient conservés conformément aux normes et directives du PAM. 8. Fournir des conseils sur le suivi et le traitement des factures au personnel et/ou aux fournisseurs, afin d’assurer une prestation de services cohérente et conforme aux standards requis. 9. Contribuer à la mise en place d’un système de documentation bien organisé (physique et numérique) au sein de l’unité Finance, garantissant un accès facile aux informations clés. 10. Soutenir le classement et l’archivage appropriés des dossiers financiers et des factures en temps opportun. 11. Repérer des anomalies simples dans les statistiques et les données, comme des informations manquantes, et les faire remonter au niveau supérieur pour aider les bénéficiaires des services dans leur travail. 12. Prendre la responsabilité de l'intégrité des données pour faire en sorte que les informations figurant dans les systèmes internes soient fiables. 13. Donner des orientations sur les méthodes et les pratiques courantes d'aide à la gestion aux collègues moins expérimentés pour s'assurer que les services sont fournis de manière cohérente et conformément aux normes requises. 14. Travailler avec des personnes d'horizons divers, en recueillant des informations en retour le cas échéant pour fournir une aide à la gestion au personnel. QUALIFICATIONS ET EXPERIENCE Education: Avoir un diplôme d'études secondaires. Une formation post-secondaire dans le domaine fonctionnel concerné est souhaitable (mais non obligatoire). Experience: Quatre (4) années d’expérience professionnelle pertinente ou deux (2) ans d'expérience avec un diplôme de Licence ou plus. Connaissances et compétences: Rompu(e) à l'utilisation du matériel de bureau et de progiciels tels que Microsoft Word. Connaissance des procédures et des méthodes courantes à appliquer pour mener à bien le travail demandé sous une supervision minimale. Aptitude à faire preuve de tact et de courtoisie lors des échanges d'informations avec des personnes d'horizons divers. Aptitude à repérer des anomalies dans les données et à corriger les problèmes appelant une attention particulière. Aptitude à donner des orientations ou à assurer une formation élémentaire en cours d'emploi à des membres du personnel moins expérimentés. Langue: Maîtrise du français à l'oral et à l'écrit. Connaissance intermédiaire (niveau B) de l’anglais WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. Click here to access WFP Leadership Framework REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email. If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only. Please note that applications sent to this email address cannot be considered. We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable). Once your profile is completed, please apply, and submit your application. Kindly note the only documents you will need to submit at this time are your CV and Cover Letter Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time Only shortlisted candidates will be notified All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. If you used to have an account on our previous platform, please note that you will need to create a new account for future applications. However, this change will not affect any ongoing recruitment processes. To ensure that WFP is able to deliver on its mandate, a range of contract types exist depending on the duration and nature of work. Find out more here. These guidelines are here to help you use AI tools responsibly throughout WFP’s recruitment process. We also want to be transparent about how we use AI on our side. Curious? Find out more here. Our greatest strength is the people working around the world providing access to nutritious food and promoting lasting solutions to those we serve. WFP provides its staff with meaningful and impactful careers, continuous learning and training, and a multicultural and stimulating work environment. WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability. The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. Read more about WFP’s history here, and WFP’s mission here Want to hear what it’s like working for WFP? Check out our newsletter highlighting the career stories of our passionate staff here: Pathway to WFP | LinkedIn Integrity, collaboration, commitment, humanity, inclusion. These values inspire everything we do every day, allowing us to work towards a world with zero hunger. You can read more about the values here. Our behaviour guides us in how we accomplish our mission. All WFP employees are expected to demonstrate the standards of behaviour described in the WFP Leadership Framework. Learn more about the WFP Leadership Framework here. WFP is aware of fictitious employment offers being circulated via email or originating from online job boards. Many of these schemes consist of an alleged offer of employment or contract with WFP in return for the payment of fees or providing personal or banking information. Read more.

Responsibilities

The Assistant(e) de gestion will gather information to assist staff in document preparation and reporting, manage administrative and financial tasks, and ensure compliance with financial policies. Additionally, the role involves maintaining accurate records and providing procedural support to colleagues.