Assistant Event Coordinator

at  Venture for Canada

THANK YOU FOR YOUR INTEREST IN JOINING OUR TEAM! A LITTLE BIT ABOUT VENTURE FOR CANADA:

Venture for Canada is a national charity that fosters entrepreneurial skills and mindset in young Canadians. To be entrepreneurial is to act upon opportunities to create value for others.
We recruit, train, and support young people to work for innovative Canadian small businesses and startups. Through our programs, participants develop the network, knowledge, and entrepreneurial skills to have more impactful careers.
The resourcefulness of Canadians is essential to overcoming our country’s greatest challenges. Venture for Canada is a catalyst of systemic social change by equipping young Canadians to build a more prosperous and inclusive society.

JOB REQUIREMENTS:

• Project/event coordination experience
• Strong spoken and written communication skills
• Detail-oriented with proofreading skills to meticulously review and refine various types of content, ensuring accuracy and consistency in all materials
• Some experience supporting a large group of young people is preferred
• Motivated to ask questions to seek greater understanding and identify opportunities to support with the best resources
• Ability to work evenings and weekends during event weeks
• Ability to work remotely
• Ability to work on-site in Kingston from mid-May to June 1, 2025 (accommodation, travel, and meals will be provided)
• Ability to manage multiple tasks and projects simultaneously under tight deadlines
• Experience in creating and maintaining comprehensive project documentation
• Ability to contribute innovative ideas and implement new processes to improve event outcomes
• Proficiency with Google Workspace/Gmail, HubSpot, Slack, Zoom, and the Windows operating system are assets
• Must be legally authorized to work in Canada.
  Interested in this role but don’t think you have the “right”: experience? We look for transferable skills too! We also heard only 1% of candidates will ever meet every single requirement on most job postings, so really it’s not a big deal if you don’t meet all our requirements.
  Venture for Canada is committed to providing equal pay for equal work with salaries in line with industry standards. The salary for this position is 770/week.
  Location: Virtual, home office must be within Ontario or Quebec.
  Internship Dates: April 21 - July 11, 2025
  Deadline to Apply: February 16 2025

• Preparation, Planning & Project Management:
• Assist in the later stages of event planning, including finalizing documents, spreadsheets, and event execution plans
• Manage inventory and ensure all materials needed for events are accounted for and ready.
• Support the coordination and management of event projects, ensuring tasks are completed on time.
• Create and maintain comprehensive project documentation.
• Utilize platforms like Hubspot, zoom and Notion to manage event registrations and communications.
• Be present at events to manage day-to-day operations, including set up, daily operation, and tear down if needed
• Support with materials management and tech support on-site.
• Help in debriefing sessions post-event to discuss outcomes and areas for improvement.
• Community and City Guide Creation:
• Participate in the development of guides that provide valuable information for event attendees.
• Contribute to DEI initiatives in event planning and execution to foster inclusive environments.
• On-Site and Special Event Support:
• Catering and Activities:
• Oversee daily catering arrangements and ensure smooth service delivery.
• Plan and execute engaging activities for event attendees.
• Post-Event Responsibilities:
• Participate in the clean-up and tear down post-event.
• Assist in packing and unpacking event materials.
• Conduct follow-ups with attendees through surveys and manage the tracking of thank-you notes.
• Any other reasonable requests from VFC.