Assistant Facilities Manager at JLL

Hong Kong Island, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

0.0

Posted On

06 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities management, Vendor management, Contract negotiation, Budget preparation, Project coordination, Health and safety compliance, Preventive maintenance, Reactive maintenance, Facility inspections, Stakeholder communication, Problem-solving, MS Office, Reporting, Asset management, Emergency response

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves Maintenance & Operations: Develop and maintain maintenance schedules (both preventive and reactive) for all retail bank locations, coordinating daily service operations and ensuring timely resolution of facility issues to minimize disruption to banking services. Vendor & Contractor Management: Serve as the primary liaison between bank branches, service vendors, and landlords. This includes sourcing, negotiating contracts, managing performance against KPIs and service level agreements (SLAs), and ensuring all work meets quality standards. Health & Safety Compliance: Ensure all facilities and works comply with local legislation, building regulations, and the bank's health and safety practices. Conduct regular facility inspections and audits to proactively identify and address potential issues. Financial Management: Assist in budget preparation and monitoring for facility operations. This includes preparing cost estimates for repairs, tracking expenses, and ensuring all works remain within approved budgets. Project Coordination: Support the Facilities Manager in the planning and execution of minor projects, such as office reconfigurations, renovations, or equipment installations. Stakeholder Communication: Facilitate regular communication with branch managers, internal stakeholders and management through regular updates and meetings, providing excellent customer service and addressing occupant concerns promptly. Documentation & Reporting: Maintain accurate records of facility assets, maintenance history, and operational inspections. Prepare and present reports on facility operations, performance metrics, and budget variances for management review. Emergency Response: Be available on standby for emergency call-outs outside of operational hours and actively participate in emergency evacuation and business continuity planning Interested? An ideal candidate would need to have the following qualifications Desired experience and technical skills Required Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field At least 5 years of experience in facilities management, preferably within retail or financial services Proficiency in MS Office Excellent project management and problem-solving abilities Proactive, detail-oriented, and skilled in building relationships across teams Location: On-site –Hong Kong, SAR, China If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Assistant Facilities Manager will oversee maintenance operations, vendor management, and health and safety compliance for retail bank locations. They will also assist with financial budgeting, project coordination, and reporting to ensure facility standards are met.