Assistant Facility Manager at JLL

Special capital Region of Jakarta, Java, Indonesia -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Vendor Management, Client Relationship Management, Budget Planning, Forecasting, SLA Monitoring, KPI Reporting, Team Management, Recruitment, Performance Assessment, Succession Planning, EHS Compliance, Statutory Compliance, Energy Management, Financial Analysis, Interpersonal Skills

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. KEY ACCOUNTABILITIES DUTIES & RESPONSIBILITIES § Act as the single point of contact for the delivery of facilities management services to the client § Develop and maintain a detailed understanding of the client’s business and the implications for JLL’s service delivery. § Liaise with the respective countries in addressing specific regional and local activities. Manage the delivery of the facilities management services to the client’s facilities under JLL’s management. § Liaise regularly with the client on facilities management issues. § Implement regional JLL initiatives such as Mandatory Account Deliverables (MAD), JCAP Audit, training programmes and other initiatives as appropriate. § Drive client specific initiatives such as agreed savings, energy management, benchmarking, sustainability, etc. § Manage the team to ensure the maintenance and upkeep of the facilities. § Assist the client with the development of the property budgets and forecasts in accordance with the financial timetable. § Establish consistency in the monthly reporting in the country. § Prepare a local and/or regional monthly management report to the satisfaction of the client. § Review and report against agreed SLA and KPIs. § Be responsible for the management of the team e.g. recruitment, performance assessment etc. § Prepare and implement a Succession Plan for the country account. § Drive the development and use of One View extranet, where available. § Relationship management and liaison with Client business managers, Building Management and local statutory authorities Facilities Management Through vendor management and under the direction of the Client’s Local and Global Manager oversee, supervise and manage the following services: § Help Desk and Customer request management; § Cleaning, pest control, implementation of the Housekeeping Rules; § Facilities data collection and reporting; § Provision of various management information such as space utilization; cleaning standard survey; user satisfaction survey; § Vendor management; § Incident Reporting; § Seat Management/Seat Allocation; § Minor move management and minor works support; § Event Management § Fixed Assets Management for facilities related assets, where applicable; § Meeting Room support services for meeting, training and conference rooms within the premises. § Pantry supplies § Security access card management, where applicable § Waste management, § Landlord and tenancy support matters Engineering Support Management Through vendor management and under the direction of Client’s Local and Global Manager oversee, supervise and manage the following services: § Preventive maintenance program of Client owned equipment; § Reactive maintenance tasks of Client owned equipment; § Ensure that statutory compliance is adhered to and that relevant certificates and periodic inspections are conducted; § Monitor the quality assurance of all maintenance tasks; § Attend to emergency trouble shooting and repairs, including preparation of Incident Reports; § Input change requests for maintenance for approval; § Assist in the energy utilization study; § Utilities management § Produce monthly reports regarding energy consumption, downtime, consumables usage etc.; § Ensure all Landlord owned plant and equipment is operating correctly and to maximum efficiency; § Ensure Landlord maintenance and statutory obligations have been met. Finance and Billing § Ensure all vendor spend are captured and billing according into the agreed finance timeline § Raise, Create or support JLL billing to client. May depends on the account type and model § Maintain filing and documentation of all related finance KEY PERFORMANCE MEASURES § Client Satisfaction Survey § KPIs/Country & Master Agreement Reporting requirements § Implementation of best practices/regional programs § Agreed cost savings initiatives § Budgets/forecast accuracy COMPETENCIES / REQUIREMENTS § Degree holder with about 5 years of commercial real estate or facility management or GA experience, including country specific experience § Capacity to manage a business contract including ability to understand, interpret and respond to management, operational and financial information § Exposure and experience in dealing with multinational corporate organisations § Knowledge of EHS and building statutory requirements § Ability to develop site operation solutions § Ability to adapt and perform under pressure § Possess strong interpersonal skills with the ability to build rapport quickly. § Good written and oral communication skills. § Line management and team management skills. § Acumen in budget planning & contract management. § Strong interpersonal skills. § Have good financial analysis skills. § Consummate people management skills with cultural sensitivity. § English advance B2 proficiency. Location: On-site –Jakarta, Indonesia If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Assistant Facility Manager acts as the primary contact for delivering facilities management services, requiring deep understanding of client business needs and managing regional service delivery across various functions like cleaning, maintenance, and security. This role involves driving client initiatives, managing vendor performance, overseeing engineering support, ensuring statutory compliance, and handling finance/billing processes related to facility operations.