QUALIFICATIONS

• Bachelor’s degree or commensurate experience required.
• Minimum of one (1) year of relevant, full-time work experience preferred. Previous experience, including internships, considered.
• Outstanding organizational, time management, and administrative skills, with keen attention to detail. Experience as an assistant to a senior executive a plus.
• Demonstrated initiative, motivation, and ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Sound judgment and high level of integrity and professionalism, with an ability to manage confidential information and maintain discretion, diplomacy, and courtesy in all contacts.
• Highly developed communication skills, both written and verbal, and excellent research and problem-solving capabilities.
• Ability to work proactively, both independently and collaboratively, with a team.
• Knowledge of, or experience with, federal policy and/or sustainability issues, particularly understanding of the role of business, the investment community, and/or NGOs, a plus.
• Proficiency with MS word-processing, spreadsheet, database, e-mail, and presentation programs.
• Familiarity with Salesforce, a plus.
• Interest in being part of a diverse workforce and willingness to support Ceres’ Commitment to Inclusion and Equity.
• Willingness to travel as needed.

ABOUT THE ROLE

The Assistant, Federal Policy supports the Senior Director, Federal Policy, and the Federal Policy team. We seek an organized self-starter to play a critical administrative and programmatic support role, both internally and externally. This full-time, position reports to the Senior Director, Federal Policy. The role is hybrid with in-person events and meetings in the Washington, DC area approximately 3-5 times per month.

Specific duties include but are not limited to the following:

• Provide administrative and logistical support to the Senior Director, Federal Policy, and the Federal Policy team:
• acting as a primary point of contact,
• prioritizing calls, correspondence, and meeting requests,
• managing calendars/schedules, and
• ensuring follow-through of specific activities and projects to completion.
• Support the Senior Director, Federal Policy in setting agendas for team meetings, taking and disseminating meeting notes, and ensuring appropriate follow-up.
• Attend internal and external meetings, as assigned, to take notes, identify next steps, and ensure follow-through of activities to completion.
• Assist in development and management of team planning, goal setting, and impact tracking, working in concert with the Senior Director, Federal Policy, and project leads.
• Support coordination, logistics, and management of team events and retreats, working closely with the Senior Director, Federal Policy, and project leads.
• Assist team in roll out and distribution activities of key advocacy and special projects.
• Provide event and development activity support for Senior Director, Federal Policy and Federal Policy Team, including conducting research, drafting speaking points and/or presentations, and attending meetings, as needed.
• Assist with planning, coordination, and logistics for Ceres advocacy days, annual conference, participation in international climate negotiations, and other team- and organization-wide events.
• Support engagements with private sector network members and prospects, external partners, funders, and special projects, as necessary.
• Book travel, schedule meetings, and draft trip itineraries for Senior Director, Federal Policy; and
• Process Senior Director’s expense reports, reimbursements, and other finance-related administrative duties.
• Other duties as assigned.