Please refer to the attached Job Profile for full details of this role and what it’s like to work at CAP.

SKILLS REQUIRED

• Ability to work accurately, quickly and with attention to detail whilst under time pressure
• Excellent administration skills
• Excellent communication skills
• Ability to prioritise time, tasks and attention effectively
• Confident IT user including Excel and accounting software
• Excellent numeracy skills
• Confident and friendly telephone manner
• Good problem solving skills
• Ability to work independently and proactively
• A love for detail and excellence
• Ability to work well as part of a team
  Experience:

EDUCATIONAL REQUIREMENTS

AAT (Accounting Technician) or equivalent experience
GCSE Maths and English
Desirable: studying towards an accountancy qualification (ACCA, CIMA, etc)

GENUINE OCCUPATIONAL REQUIREMENTS

Under the 2010 Equality Act, schedule 9, we have a genuine occupational requirement for all employees and volunteers to be practising Christians.
For further information, please contact the People & Culture team on 01274 760720 (option 6) or email recruitment@capuk.org.
Information on genuine occupational requirements.

PLEASE NOTE THIS ROLE IS A MATERNITY COVER CONTRACT FOR 12-15 MONTHS. IDEALLY FULL TIME HOURS BUT WE WOULD CONSIDER 30 HOURS AS A MINIMUM FOR THE RIGHT CANDIDATE.

CAP celebrates the value of diversity and our aim is for our workforce to be as inclusive as possible as well as representing the communities we serve. With this in mind, we welcome and encourage job applications from people of all backgrounds. We particularly welcome applications from candidates from black and ethnic minority backgrounds. We are committed to continue building an environment that embraces diversity and includes all.

PURPOSE:

This role is located within the Finance Operations team, leading on Accounts Payable, Expenses, Accounts Receivable, and Income. The role has the responsibility of mentoring the Finance Assistant and the Finance intern. The post holder is responsible for identifying their own development needs.

RESPONSIBILITIES

• Expenditure processes
• Month-end regular prepayment journals
• Responsibility for the Purchase Ledger, including reconciling supplier accounts and responsible for coding/ budget allocation of all invoices and charge card statements
• Loading statements and reconciliation of the Expenses bank account
• Responsibility for weekly payment runs for suppliers and employee expenses
• Raising ad-hoc payments to suppliers and employees as required on Lloyds Commercial Banking
• Management and oversight of the online expenses system
• Responsibility for maintenance of the Finance inbox
• Responsible for monthly charge card statements and checking they are correctly authorised and accounted for
• Management of the Fixed Asset Register
• Preparation of monthly and year-end nominal account reconciliations
• Set up and manage business accounts
• Processing of Smile pot and Smile Fund transactions
• Responsibility for petty cash system (cash tin and reconciliation on accounting system), ensuring cash ready for charity staff who request funds
• Income processes
• Loading statements and reconciliation of the Income bank account
• Responsibility for the Sales Ledger, including reconciling customer accounts
• Banking of cheques and cash receipts prepared by Supporter care team
• Submission of Direct Debit & mandate set up (AUDDIS) reports onto BACS and resolution of any errors or rejections
• Daily download and upload to Inspire (CRM system) of BACS reports (unpaid Direct Debits and cancellations)
• Matching of all income transactions from daily bank statement on Inspire
• Reconcile the income as listed on Inspire with the income in the bank each month, ensuring everything has been recorded accurately and amending any errors
• Using Inspire reports, ensure all restricted and general income transactions are correctly posted within the accounting system, and the income suspense account cleared at the end of the month
• Processing income refunds as necessary
• Preparation of quarterly international invoices and sundry invoices including for one-off company donations. Ensure correct allocation on Finance and Inspire
• Responsibility for maintenance of the Income inbox
• Responsibility for processing Gift Aid run and posting to accounting system