Assistant Funding Specialist at J-U-B Engineers, Inc.

Kaysville, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Aug, 26

Salary

31.0

Posted On

16 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grant Management, Compliance Reporting, Data Entry, Research, Time Management, Microsoft Excel, Microsoft Office Suite, Financial Tracking, Document Control, Written Communication, Verbal Communication, Analytical Skills, Organization, Problem Solving

Industry

Civil Engineering

Description

Description Assistant Funding Specialist Location: Kaysville, Utah At J-U-B ENGINEERS, Inc., our purpose is simple but powerful: Helping Each Other Create Better Communities. With over 20 offices across seven states, J-U-B is committed to creating an environment where employees feel supported, challenged, and connected to meaningful work. Are you highly organized, detail-oriented, and eager to build a career in the world of grants and project funding? We are looking for an Assistant Funding Specialist to serve as the backbone of our funding team. If you enjoy problem-solving, thrive in a team environment, and take pride in delivering accurate, high-quality work that helps drive business success, we’d love to meet you! What You’ll Do This position is designed to provide a comprehensive foundation in grant management. Under the mentorship of our Funding Specialists, you will master the "ins and outs" of state and federal funding platforms, ensuring our projects remain compliant, organized, and ahead of schedule. This role isn't just about tracking data—it’s about learning the mechanics of how major projects get funded and built. As you master the fundamentals of reporting and tracking, your career path can evolve. Key Responsibilities Compliance & Reporting: Own the calendar for awarded grants. You’ll monitor reporting schedules and complete required documentation to ensure we stay in good standing with our funders. Opportunity Tracking: Maintain an active schedule of open grant windows and keep a pulse on federal and state portals for any updates, amendments, or new releases. Platform Mastery: Become our internal expert on portals like SAM.gov, Grants.gov, and various state-specific systems to facilitate seamless application uploads. Data Stewardship: Cultivate a high level of accuracy in managing financial data and tracking the status of our diverse funding portfolio. Internal Coordination: Assist in maintaining the internal database of project status and documentation, ensuring the funding team has real-time access to accurate project files. Funding Research: Assist the senior team in digging into project needs and identifying potential funding matches to help our initiatives grow. Requirements What We’re Looking For The "Organizer": You find genuine satisfaction in a well-kept calendar and a clean spreadsheet. The "Researcher": You enjoy digging through details to find the "why" and "how" behind funding requirements. The "Learner": You are excited about the prospect of professional growth in grant writing and financial management. The "Communicator": You can take complex guidelines and summarize them clearly for the rest of the team. Minimum Qualifications High School Diploma required; Associate’s degree or college coursework preferred. 2+ years of experience in an administrative assistant role or similar professional office experience. Excellent written and verbal communication skills (must be comfortable reading and summarizing documents). Strong research and analytical skills; a "detective" mindset. Top-tier organization and time management skills. Extreme attention to detail (experience with data entry or document control is a plus). Proficiency in Microsoft Office Suite, with a strong emphasis on Excel. What We Offer Competitive salary: $26.00 - $31.00 per hour, depending on experience Professional development and career growth opportunities Coaching and Mentorship programs Performance bonuses for qualified employees Generous vacation and sick leave programs (increases with tenure) Medical, dental, vision, life, and disability insurance 401(k) with company match and profit sharing Education Reimbursement Paid Holidays Health club subsidy A collaborative, team-centered work environment Employee ownership opportunities after qualified years of service The application window will be open through August 7, 2026. Applications will be reviewed frequently, and interviews may be scheduled throughout the posting period. See our website for more benefit details: https://www.jub.com/our-benefits/ To apply for this position and learn more about J-U-B, please visit www.jub.com

Responsibilities

The role involves managing grant compliance, monitoring reporting schedules, and tracking open grant windows via state and federal portals. Additionally, the specialist maintains internal project databases and assists in researching potential funding matches for initiatives.