Assistant Manager Admin at Rech International

Karachi, Punjab, Pakistan -

Full Time

Start Date

Immediate

Expiry Date

26 May, 26

Salary

0.0

Posted On

25 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Team Supervision, Onboarding, Mentoring, Vendor Coordination, Procurement, Budgeting, Cost Saving, Fleet Management, Documentation Management, Issue Resolution, Reporting, Process Improvement, Petty Cash Management, CCTV Monitoring, Staff Retention, Planning

Industry

Hospitals and Health Care

Description

Assistant Manager - Administration Job Purpose: To oversee and streamline all administrative operations across the organization, ensuring effective resource management, vendor coordination, timely reporting, proactive support, staff development, and team retention. Conduct daily and weekly planning sessions with the admin team, and foster a culture of transparency, collaboration, and accountability. Key Responsibilities Team Supervision: Supervise, onboard, mentor, and guide executive/admin staff in daily tasks (fuel management, stationery, cleanliness, vendor follow-ups, local purchases). Foster a positive team environment and minimize turnover. Daily/Weekly Planning: Conduct daily morning huddles and weekly planning meetings to assign tasks ahead of time and ensure clarity. Operations Oversight & Stationery Management: Review daily fueling, vehicle readings, and maintenance records; monitor stationery stock levels. All stationery requests and issuances must strictly be managed through the official portal. Under no circumstances will any request be entertained through manual or verbal communication, and the portal process must not be bypassed. Procurement & Vendor Management: Approve procurement plans; source and onboard at least one new vendor per month; maintain vendor relationships and negotiate pricing. Preventive Maintenance & Utilities: Ensure timely maintenance of office infrastructure (generators, solar panels); coordinate utility issue resolution. Fleet & Documentation Management: Maintain compliance and documentation for all company vehicles; oversee maintenance schedules and fuel reconciliation. Issue Resolution: Address escalated issues from branches; coordinate for swift resolution and ensure urgent matters are handled same day. Strategic Input: Identify process inefficiencies and recommend improvements; support budgeting and cost-saving initiatives. Branch & Petty Cash Management: Monitor and approve petty cash; ensure branch spending aligns with budgets. CCTV & Server Room Monitoring: Oversee CCTV operations; perform daily server room checks and coordinate technical servicing. Reporting: Provide daily, weekly, and monthly admin reports to CEO on operations, fleet, vendors, and team performance.

Responsibilities

The Assistant Manager of Administration is responsible for overseeing and streamlining all organizational administrative operations, including resource management, vendor coordination, and ensuring timely reporting. Key duties involve supervising the admin team, conducting daily/weekly planning, and managing essential services like fleet maintenance, utilities, and procurement.