Assistant Manager, Corporate Secretarial Services at IQ-EQ

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

17 Feb, 26

Salary

0.0

Posted On

19 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate Secretarial Duties, Compliance, Incorporation, Statutory Documents, Board Meetings, Corporate Governance, Regulatory Matters, Client Liaison, Microsoft Office, Bizfile, E-stamping, CAS System, Communication Skills, Detail-Oriented, Mentorship, Advisory Support

Industry

Financial Services

Description

Company Description IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide. Job Description We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. You will be responsible for all company secretarial matters relating to a portfolio of clients. What you’ll do Manage full spectrum of corporate secretarial duties for fund structures (e.g., VCCs, LPs, SPVs) and corporate entities. Ensure compliance with the Singapore Companies Act and other relevant statutory requirements. Handle incorporation of new companies, registration of branches and other entities. Prepare and file statutory documents (e.g., annual returns, resolutions, changes in officers/shareholders) with ACRA Maintain statutory registers and minute books in accordance with ACRA requirements Coordinate board and shareholder meetings, including drafting agendas, minutes, and resolutions. Attend and conduct board meetings where required, and draft accurate and timely board minutes. Provide advisory support on corporate governance and regulatory matters. Review work prepared by junior team members and provide guidance and mentorship. Liaise with clients, auditors, legal advisors, and regulatory authorities. Support client onboarding Experience in organizing and conducting board meetings and drafting minutes. Well-versed in Bizfile, E-stamping, CAS system and Microsoft office applications. Serve as the primary point of contact for assigned clients, ensuring timely and professional communication. Advise clients on corporate governance, compliance obligations, and regulatory changes. Liaise with auditors, legal counsel, tax advisors, and regulatory bodies as needed. What we offer Comprehensive remuneration and pension: motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile Wellbeing: additional social benefits such as private health and dental cover, life assurance and etc Annual leave: our employees are entitled to 25 days paid leave plus all statutory public holidays Maternity and paternity leave, education leave and etc Flexible working: we recognise the value of working flexibly and want to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements. Qualifications Degree in Business Administration, Law, or a related discipline. ICSA qualification or equivalent is preferred. Minimum 5 years of relevant experience in corporate secretarial services, especially in the areas of funds and special purpose vehicles. Conversant with the Singapore Companies Act and the Variable Capital Companies Act as appropriate. Ability to work independently with minimum supervision and as part of a team in a fast-paced Accountability and proactive and good communication skills. Excellent written and verbal communication skills. Detail-oriented, proactive, and able to manage multiple deadlines. Additional Information At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

Responsibilities

Manage all company secretarial matters for a portfolio of clients, ensuring compliance with relevant statutory requirements. Coordinate board and shareholder meetings, prepare statutory documents, and provide advisory support on corporate governance.