Assistant Manager - Payables at Apparel Group

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

19 Feb, 26

Salary

0.0

Posted On

21 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Vendor Payments, Reconciliation, Financial Reporting, Vendor Coordination, Internal Stakeholder Coordination, Compliance, Audit, Risk Management, Process Optimization, System Improvement, MS Excel, ERP Systems, Financial Analysis, Cash Flow Management, Negotiation, Documentation

Industry

Retail Apparel and Fashion

Description

The Assistant Manager – Payables is responsible for supporting the accounts payable function, ensuring accurate and efficient processing of vendor invoices, reconciliations, and payments. This role includes assisting the payables team, building and maintaining vendor relationships, optimizing cash flow management, and ensuring adherence to company policies and financial controls. The Assistant Manager will contribute to enhancing accounts payable processes, improving payment operations, and maintaining compliance with regulatory requirements.. KEY RESPONSIBILITY  Accounts Payable Operations & Vendor Payments: • Assist in overseeing the end-to-end accounts payable process, ensuring timely and accurate invoice processing and vendor payments. • Review vendor invoices, purchase orders (PO), and goods received notes (GRN) for approval compliance and accuracy. • Support the timely processing of supplier payments in alignment with agreed credit terms and cash flow strategies. • Monitor payment cycles and due dates, ensuring payments are made within established timelines to prevent overdue liabilities.  Reconciliation & Financial Reporting: • Assist in performing monthly vendor reconciliations to ensure accuracy between company records and vendor statements. • Support month-end and year-end closing activities by compiling necessary data related to accounts payable. • Prepare and review aging reports, payable analysis, and financial reports to provide insights for management decisions. • Monitor AP aging schedules and assist in the timely disbursement of payments.  Vendor & Internal Stakeholder Coordination: • Foster strong relationships with vendors to ensure smooth payment processes and address any concerns or discrepancies. • Collaborate with procurement, treasury, and finance teams to streamline payment procedures and approval workflows. • Resolve vendor queries related to payment status, invoice discrepancies, and account balances in a timely manner. • Assist in negotiating favorable payment terms with suppliers to optimize cash flow and working capital.  Compliance, Audit & Risk Management: • Ensure compliance with internal controls, tax regulations, and company financial policies. • Support internal and external audits by providing necessary documentation and reports in line with accounts payable activities. • Maintain proper documentation for all invoices, approvals, and payments to ensure compliance and audit readiness. • Ensure proper adherence to VAT, withholding tax, and other applicable regulatory requirements for vendor payments.  Process Optimization & System Improvement: • Identify opportunities for process improvements within the accounts payable function to increase efficiency and accuracy. • Support the adoption of automation and digital tools to streamline payables processes. • Assist in the implementation and optimization of ERP systems to improve accounts payable management. • Monitor key performance indicators (KPIs) related to payables and recommend strategies for continuous improvement aligned with business goals. DESIRED EXPERIENCE • The ideal Assistant Manager – Payables should have 4+ years of experience in accounts payable, finance, or accounting, preferably in a retail or corporate environment. • Proficiency in MS Excel, ERP systems (SAP, Oracle, etc.), and financial reporting. • Bachelor’s degree in finance, Accounting, Commerce, or a related field. KEY RELATIONSHIPS Manager – Payables, Executives, Support Function, etc.

Responsibilities

The Assistant Manager – Payables supports the accounts payable function, ensuring accurate processing of vendor invoices and payments. This role involves optimizing cash flow management and maintaining compliance with financial controls.