Assistant Manager, Provost Office COE at Aga Khan University

, , Pakistan -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

0.0

Posted On

27 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet Management, Travel Coordination, Accommodation Arrangement, Event Planning, Administrative Audits, Contract Management, Stakeholder Liaison, Logistics Arrangement, Costing, Communication, Interpersonal Skills, Presentation Skills, Time Management, Prioritization, Team Leadership

Industry

Hospitals and Health Care

Description

Assistant Manager Department: Provost Office COE Entity: Aga Khan University Location: Karachi Introduction The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards. As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment. This a grant funded contractual position. Responsibilities Your will be responsible for the overall leadership of sections related to fleet management; travel and accommodation; of research staff and faculty; and work with all the stakeholders to assure that the services are prepared for start-up.Specific responsibilities include: Lead the fleet management of the CoE research department at the field sites within and outside Karachi including owned as well as outsourced vehicles; ensure all contracts of vehicles are in place as per the requirement of the project timelines; ensure the payments are entered timely into the system so that contractors get the payments on timely basis; liaison with the relevant department and stakeholders at AKU to ensure timely management of fleet requirements; spearheading travel arrangements of CoE including hotel arrangement, accommodation and arrangement for road and air travel at national and international level; coordinate with travel department for issuance of tickets for traveling and accommodation of guests and research staff; plan and organize events (meetings / conferences / seminars / visits) with research team including logistics arrangements, financial and costing; conduct administrative audits at the field sites (outside and within Karachi) to ensure strong administrative controls are in place with compliance of University guidelines and policies. Requirements You should have: Master’s degree in Business/Economics/Administrative Sciences or equivalent; 6 to 8 years of work experience Health Care Organization; excellent communication, interpersonal, and presentation skills with the ability to describe complex ideas in clear and meaningful forms and to present data and information to various audiences; ability to manage time and prioritize tasks effectively; resilience and ability to cope up with work pressure and stringent deadlines; demonstrated ability to work in a professional, multi-disciplinary team as a group leader, facilitator, or participant; ability to manage multiple tasks simultaneously and to work under pressure with patience and poise; willing to travel at national and international level. Comprehensive employment reference checks will be conducted.

Responsibilities

The Assistant Manager will provide overall leadership for sections managing fleet operations, travel, and accommodation for research staff and faculty, ensuring services are prepared for start-up. Specific duties include leading fleet management at field sites, spearheading travel arrangements nationally and internationally, planning events, and conducting administrative audits.