Assistant Officer (Administration) - Health, Safety and Environment Office at Hong Kong University of Science and Technology (HKUST)

Hong Kong Island, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Financial administration, Procurement, Data entry, Record management, Budgetary reporting, Operational analytics, Inventory control, Event coordination, Communication, E-procurement systems, Financial software, Microsoft Office Suite, English, Cantonese, Putonghua

Industry

Higher Education

Description

Department: Health, Safety and Environment Office Job Posting Details The Health, Safety, and Environment Office is dedicated to maintaining a safe and sustainable campus. We are seeking a dynamic, detail-oriented team player to join the Administration Team as an Assistant Officer (Administration). Major Duties: Administrative and operational support: Provide comprehensive administrative and operational support to the Office, including secretarial assistance to Section Heads and day-to-day support to the HSE Field Team. Financial administration: Facilitate procurement, payment, and reimbursement workflows, manage accurate data entry and documentation, and liaise with internal stakeholders. Record management: Maintain meticulous records and transaction logs; assist in generating budgetary reports and operational analytics to support decision-making. Office operations: Support daily office operations such as correspondence handling, calendar management, inventory control, and customs declarations. Event coordination: Deliver administrative and logistical support for meetings, events, and office activities. Communication hub: Serve as a point of contact for general enquiries, manage HSE email accounts, and facilitate inter-departmental communication. Ad hoc support: Execute any other duties as assigned from time to time to ensure the continuous and effective functioning of the Office. Qualifications: A bachelor’s degree with at least three years of administrative experience. Candidates with substantial relevant experience but lesser qualifications will also be considered. Proven familiarity with eProcurement systems, financial software, and the Microsoft Office Suite. Strong command of written and spoken English and Chinese (Cantonese and Putonghua). Demonstrated ability to organise and manage multiple tasks in a dynamic environment, with a proactive, service-oriented mindset. Strong communication skills with a positive, collaborative approach to problem-solving. (Duration: 2 years, renewable) Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract. Please apply on or before: 7 May 2026. (Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.) HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect. Founded in 1991, the Hong Kong University of Science and Technology (HKUST) is a leading international research university dedicated to advancing science, engineering, business & management, and humanities & social sciences. We nurture the next generation of leaders through world-class undergraduate and postgraduate education, while driving impactful research that benefits society. HKUST comprises the Schools of Science, Engineering, Business & Management, and Humanities & Social Science, together with an Academy of Interdisciplinary Studies and multiple research centers. With English as the primary language for teaching, research, and administration, HKUST provides a dynamic and global learning environment that fosters creativity, innovation, and collaboration. At the heart of HKUST’s mission is our commitment to attracting and supporting top talent worldwide. We value diversity and inclusion, and are dedicated to building an inspiring community where students, faculty, and staff can excel and make a difference. 👉 Learn more: hkust.edu.hk/about Please direct your enquiries or comments to:- E-mail: careers@ust.hk

Responsibilities

The Assistant Officer provides comprehensive administrative, financial, and operational support to the Health, Safety, and Environment Office. Responsibilities include managing procurement workflows, maintaining records, coordinating events, and serving as a primary point of contact for office communications.