Assistant Officer, Data Services at Computershare Deutschland GmbH Co KG

Hong Kong Island, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

27 Sep, 26

Salary

0.0

Posted On

29 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Digitization, Imaging, Document Classification, English Proficiency, Chinese Proficiency, Interpersonal Communication, Attention To Detail, Time Management, Organization, Problem Solving

Industry

Financial Services

Description

Location: Wanchai, Hong Kong In this office-based position you’ll experience a supportive approach to your wellbeing and continuous learning opportunities in our friendly and inclusive workplace. Find out more at computershare.com/flex. [https://www.computershare.com/corporate/careers/news/were-committed-to-flexibility] We give you a world of potential A promising opportunity has arisen in our Customer Operations Shareholder Information Team! Customer Operations Shareholder Information Team is one of the Operations Team within Hong Kong region, responsible for providing back-end support for processing shareholders’ requests into the system. The Customer Operations Assistant Officer will work closely with all Operation teams and Investor Services Team to ensure all shareholders’ instructions will be prepared, scanned and classified into appropriate transaction types for further processing in timely and accurately. The incumbent is responsible for preparing, scanning incoming mails and transfer documents, classifying shareholder requests and forwarding incoming faxes /emails to responsible teams timely, accurately and in accordance with SLA and procedures. A role you will love The Assistant Officer must deliver all the daily jobs within the agreed timeline and service/quality standards, e.g. according to our operation procedures. This role is also expected to work collaboratively across various teams within Operations, this is significant, to prepare, scan and classify all the shareholders’ instructions within service level and comply with compliance into the system. This role will be responsible for day-to-day operation in the team. Some of your key responsibilities will include:  * Ensure incoming documents including incoming mails, transfer document, proxy forms and corporate action forms etc. are sorted timely, accurately and in accordance with relevant procedure and SLA * Ensure the sorted documents are scanned in accordance with relevant procedure and meet business goal of same day scanning service standard * Arrange the delivery of sorted/scanned documents to responsible teams * Ensure incoming emails and faxes forwarded to the responsible teams in timely manner * Classify incoming mails related to shareholder requests * Support corporate action activities if needed * Undertake ad hoc duties or tasks as assigned by management * Work independently and under pressure * Diploma/Associate Degree or above * Min 2 years of working experience in digitization and imaging would be a definite advantage * Proficient in reading, written and spoken English and Chinese * Self-motivated, well-organized and detail-minded * Team player, with strong interpersonal and communication skills * Self-motivated, well-organized and detail-minded * Proactive, work independently under pressure What will you bring to the role? To ensure the services to clients are delivered on time, this role requires attention to detail and some basic judgment based on best practice and previous experience. The role holder is expected to respond and resolve problems by identifying and selecting solutions from seeking manager’s advice, which will be guided by clear policy and procedure. Other key skills required for the role include: * Diploma/Associate Degree or above * Min 2 years of working experience in digitization and imaging would be a definite advantage * Proficient in reading, written and spoken English and Chinese * Self-motivated, well-organized and detail-minded * Team player, with strong interpersonal and communication skills * Self-motivated, well-organized and detail-minded * Proactive, work independently under pressure Rewards designed for you Flexible work to help you find the best balance between work and lifestyle. Health and wellbeing rewards that can be tailored to support you and your family. Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well. Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future. And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub. [https://view.ceros.com/computershare/careers-hub/p/1] A company to be proud of We're a global leader in financial administration with over 11,000 employees across more than 22 different countries. At Computershare, it’s more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities. Fairness and culture We're dedicated to providing you with the opportunity to succeed on your own merits, starting from the application process and continuing throughout your career with us. Our goal is to create an environment where everyone feels valued, to remove barriers and obstacles and ensure equal opportunities for all. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access [https://www.computershare.com/access] for further information. Since 1978, we’ve been trusted by companies around the globe to manage their shareholder registry, corporate actions and shareholder meetings and we’re now the number one transfer agency in the world. As client needs evolved, so has our portfolio of services; extending our Issuer Services into equity and entity governance services to companies both public and private worldwide. Careers in Issuer Services could mean anything from assisting shareholders with their portfolios, enabling access to global markets or helping clients deliver on their equity and entity compliance requirements everywhere they operate.

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Responsibilities

The role involves preparing, scanning, and classifying shareholder requests and documents to ensure timely processing. It also requires forwarding emails and faxes to responsible teams in accordance with service level agreements.