Assistant Officer, Estates Office at Hong Kong Baptist University

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

13 Sep, 26

Salary

0.0

Posted On

15 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Financial Processing, Report Compilation, Database Management, Secretarial Services, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, English Communication, Chinese Communication, Putonghua, Project Management Support

Industry

Higher Education

Description

ESTATES OFFICE ADMINISTRATION AND ACCOUNTING SECTION Assistant Officer (25260772) The Estates Office is looking for a dedicated team member to provide administrative support to the Project Management and Development Planning Section and the Administration and Accounting Section. Responsibilities: * Provide administrative and logistic support to office operations, meetings and events; * Assist in compiling various kinds of reports, correspondence and presentation materials; * Generate status reports on job orders under term contractor for regular financial planning and monitoring purposes; * Process financial documents such as purchase requisitions, reimbursement and payment; * Assist in reviewing/consolidating operational guidelines and procedures; * Perform routine checking of due compliance with procedures and guidelines pertaining to project management tasks for routine repairs and maintenance works; * Maintain database and records system; * Providing secretarial service to Associate Director of Estates (Project Management and Development Planning); and * Perform any other duties as assigned by supervisors. Requirements: * A diploma with a minimum of two years’ relevant work experience, preferably in the tertiary education sector; * Good communication skills in both written and spoken English and Chinese including Putonghua; * A high level of proficiency in computer applications such as Microsoft Word, Excel, PowerPoint and Chinese word processing; and * Being organised, service-orientated, detail-minded, proactive, self-motivated, able to work collaboratively, independently and under pressure with a strong sense of responsibility. Shortlisted candidates are required to sit a written test. The initial appointment will be offered on a fixed-term contract of two years. Re-appointment thereafter will be subject to mutual agreement and availability of funding. Salary will be commensurate with qualifications and experience. Application Procedure: Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of application may consider their application unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy. The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer. Review of applications is ongoing until the position is filled.

Responsibilities

Provide administrative and logistic support to the Project Management and Development Planning and Administration and Accounting sections. Responsibilities include processing financial documents, maintaining records, and providing secretarial services to the Associate Director of Estates.