Assistant Project Manager - Construction at Utopia

, , Poland -

Full Time

Start Date

Immediate

Expiry Date

25 Feb, 26

Salary

0.0

Posted On

27 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Documentation, Time Planning, Task Tracking, Document Control, Procurement Support, Administrative Support, Fluency in English, MS Office, Google Suite, Miro, Atlassian Suite, Detail-Oriented, Self-Motivated, Proactive Mindset, Organized

Industry

Real Estate

Description

About the role We are looking for an Assistant Project Manager/ Document Controller Junior with an architectural or civil engineering background to support the delivery of several high-end real estate developments. The role is ideal for an organized and punctual project management professional who is detail-oriented and proactive. Reporting to the Design Manager, you will provide daily administrative and coordination support to both the Design Manager and Construction Project Manager. You will work closely with internal stakeholders, including our in-house design team of architects, engineers, and consultants, while also liaising with external contractors and suppliers. Responsibilities Meetings Coordination: Schedule and coordinate internal and external meetings, prepare agendas, and distribute meeting minutes Documentation: Assist in the preparation of key project documentation including Guidelines, Corporate Manuals, and Design Briefs Time Planning and Task Tracking: Monitor project schedules, follow up on deadlines, update task trackers, and issue timely reminders to ensure progress and accountability Document Control: Manage the internal file server and document management platform (Trimble Connect); ensure proper organization, tracking, and storage of submittals and correspondence from external parties; oversee the approval and issue process for construction documentation Procurement Support: Facilitate communication across procurement channels, assist with preparation of procurement briefs, reports, and spreadsheets; maintain proper record keeping of procurement-related documents and correspondence Administrative Support: Oversee the administration of software licenses and equipment for the design department; coordinate access rights and manage general administrative support tasks CV Requirements Fluency in English, both written and verbal A degree in Project Management, Architecture, Civil Engineering, or a related discipline Proficiency in MS Office, Google Suite, Miro Experience with Atlassian Suite Familiarity with core project management principles Proven ability to work effectively in a remote, home-office environment Highly organized, process-driven, and detail-oriented Self-motivated with a proactive mindset and strong sense of accountability Comfortable working independently and adapting to evolving project requirements in a fast-paced environment Nice to Have Proficiency in additional languages (Spanish or Russian) Working knowledge of design software such as AutoCAD, Revit, or Navisworks

Responsibilities

The Assistant Project Manager will provide daily administrative and coordination support to the Design Manager and Construction Project Manager. Responsibilities include scheduling meetings, managing documentation, monitoring project schedules, and facilitating procurement communication.