Assistant Project Manager at Lucid Private Offices

Irving, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

55000.0

Posted On

17 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Proactive, Project Management, Documentation, Vendor Coordination, Financial Tracking, Bidding, Estimating, Construction Drawings Interpretation, Bluebeam, Excel, Communication, Logistics, Safety Awareness, Procore, Lien Waivers

Industry

Executive Offices

Description

Assistant Project Manager – Lucid Private Offices Location: Multiple Locations in TX, GA, TN, and AZ (Stationed in DFW) Starting Salary: $55,000 per year About Us: Lucid Private Offices is a rapidly growing shared workspace provider with locations across Texas, Georgia, Tennessee, and Arizona. We offer the perfect balance of coworking flexibility and traditional office amenities, providing upscale office and workplace solutions for small businesses, entrepreneurs, and companies of all sizes. At Lucid, we’re dedicated to fostering a collaborative, innovative, and professional work culture. Whether you're just starting your career or looking to advance, Lucid Private Offices is a great place to be. Position Overview: We are seeking a highly organized and proactive Assistant Project Manager to serve as the "engine" of our Design & Project Management Team. In this entry-level role, your primary mission is to provide comprehensive support to the Project Manager, ensuring the seamless execution of construction projects and Tenant Improvements (TI). You will act as a force multiplier for the PM by managing technical documentation, coordinating third-party vendors, performing jobsite quality checks, and maintaining the financial tracking that keeps our builds on track. You will serve as a key point of contact in construction administration, maintaining professional and proactive lines of communication with General Contractors, Landlord teams, design firms, and our internal stakeholders. The ideal candidate possesses an owner mentality—someone who is resourceful, takes immense pride in the details of the build, and demonstrates a "technical grit" for the construction process. We are looking for an individual who values integrity in documentation and providing the essential daily support needed to help the Project Manager bring every design to life. Key Responsibilities Project Administration & Documentation PM Support: Act as the primary administrative partner to the Project Manager, ensuring all project workflows remain fluid and organized. Document Control: Manage the lifecycle of critical project documents, including RFIs, Change Orders (COs), and permit applications. Close-out Management: Lead the formal close-out process for new builds and remodels, including punch list completion, gathering O&M manuals, and assembling reimbursement packages and lien waivers. Warranty Management: Act as the point of contact for post-occupancy requests, specifically handling wall warranty claims and minor facility issues. Financial Tracking & Procurement Cost Logging: Maintain real-time financial accuracy by logging COs and out-of-pocket costs as they are transitioned to the accounting team. Bidding & Estimating: Obtain competitive bids and coordinate vendors for refreshes and smaller-scale remodel projects. Vendor Coordination: Manage the scheduling and logistics for third-party vendors, including specialty tasks such as signage installation and locksmith coordination for new builds. Field & Site Operations On-Site Support: Provide a consistent presence in the field to verify project progress and ensure work aligns with the design intent. Meeting Logistics: Coordinate and schedule recurring site meetings with stakeholders, subcontractors, and consultants. Safety Awareness: Ensure all onsite activities adhere to standard construction safety practices and project-specific protocols. Required Skills & Experience Technical Fluency: Ability to accurately interpret construction drawings and specifications; must be highly proficient in Bluebeam and Excel. Construction Knowledge: Familiarity with the general construction process, jobsite lingo, and standard project workflows. Industry Tools: Prior experience or high aptitude for project management platforms (e.g., Procore, Trimble, or similar). Communication & Organization: Exceptional verbal and written communication skills with a proven ability to meet strict deadlines Vendor Management: Experience coordinating third-party vendors and tracking multiple deliverables simultaneously Logistics & Travel: Willingness and ability to travel nationally to various jobsites as required to support the PM and project needs. Experience: At least 6 months of construction administration. Perks & Benefits: Work-Life Balance: No standard nights or weekends required. Health Coverage: 75% employer coverage of Medical, Dental, and Vision insurance. Wellness Reimbursement: Fitness & Wellness reimbursement up to $100/month. Time Off: Paid Time Off (PTO), Volunteer Time Off (VTO), and 10 paid holidays in addition to PTO. Parental Leave: Maternity and Paternity leave. Retirement: 401(k) plan with company match after one year of employment. Professional Environment: Business casual attire and a professional workplace community. Why Join Lucid Private Offices? At Lucid Private Offices, we are committed to building a community that fosters collaboration, growth, and success for everyone. As an Assistant Project Manager, you’ll play a pivotal role in helping us create an environment that inspires both our clients and our team. We offer a supportive and dynamic workplace where you’ll have the chance to grow and develop your career.

Responsibilities

This entry-level role primarily supports the Project Manager by managing technical documentation, coordinating third-party vendors, performing jobsite quality checks, and maintaining financial tracking for construction projects and Tenant Improvements. The Assistant Project Manager will also serve as a key contact for construction administration, ensuring professional communication with contractors, landlords, and internal teams.