JOB DESCRIPTION

The Assistant Project Manager’s role is to assist with the planning, organization, and management of the day-to-day operations, as well as any other responsibilities that the Project Manager sees fit. They assist in supervising and coordinating the completion of a project on time, within budget, and within the quality standards specified. This individual should also prioritize maintaining a good internal working relationship with the Development, Design and Preconstruction departments.
Reports to: Project Manager, Senior Project Manager or Director of Construction
Direct Reports: None

Duties/Responsibilities: The duties listed below are an outline of the Assistant Project Manager’s responsibilities and should not be considered an all-inclusive list. As the needs of the organization change, these duties may be modified as needed.

• Understand all aspects of project related agreements to ensure Landmark is protected and operates within the requirements of those agreements as it relates to construction activities.
• Examine all construction documents for appropriate construction details, completeness of information, potential design deficiencies, code violations, constructability, etc.
• Ensure project costs are properly controlled and forecasted from initial buyout through final closeout and payment. This includes monitoring and keeping buyout logs up to date, change order logs, cost reports, etc.
• Confirm the review, approval, and processing of payment applications are submitted, received, and funds are dispersed promptly and accurately to subcontractors and suppliers.
• Assist the Project Manager with:
• Obtaining construction easements, access, and other agreements as necessary.
• Drafting agendas, scheduling meetings, distributing meeting minutes, and providing weekly project updates.
• Coordinating all closeouts including financial, punch list, prefinal and final inspections.
• Initiating and maintaining all project schedules, scheduling tools, and programs.
• Document and maintain all project reporting including, but not limited to:
• Contract documents, specifications, geotechnical reports, permits, clarifications, field sketches, inspections, daily field reports, sign-in sheets, meeting minutes, submittal log, RFI log, change order logs and safety meeting reports.
• Provide notices as required to document substandard performance by subcontractors.
• Attend meetings as necessary.

EDUCATION & EXPERIENCE

• Minimum 2 years’ experience in residential and mixed-use building construction.
• Bachelor’s degree in Construction Management, Engineering, Building Science, Architecture, Business Administration or relevant major preferred.
• Scheduling & Job Cost software preferred (P6/ Primavera, Microsoft Project, Procore, Prolog, etc.).

PREFERRED KNOWLEDGE, SKILLS, & ABILITIES

• Ability to read and interpret blueprints, drawings, plans, and financial reports.
• Strong analytical and problem-solving skills.
• Ability to prioritize work, retain accuracy, and meet project deadlines.
• Strong organizational skills with an attention to detail.
• Positive and collaborative attitude with strong interpersonal and leadership skills.

• Understand all aspects of project related agreements to ensure Landmark is protected and operates within the requirements of those agreements as it relates to construction activities.
• Examine all construction documents for appropriate construction details, completeness of information, potential design deficiencies, code violations, constructability, etc.
• Ensure project costs are properly controlled and forecasted from initial buyout through final closeout and payment. This includes monitoring and keeping buyout logs up to date, change order logs, cost reports, etc.
• Confirm the review, approval, and processing of payment applications are submitted, received, and funds are dispersed promptly and accurately to subcontractors and suppliers.
• Assist the Project Manager with:
• Obtaining construction easements, access, and other agreements as necessary.
• Drafting agendas, scheduling meetings, distributing meeting minutes, and providing weekly project updates.
• Coordinating all closeouts including financial, punch list, prefinal and final inspections.
• Initiating and maintaining all project schedules, scheduling tools, and programs.
• Document and maintain all project reporting including, but not limited to:
• Contract documents, specifications, geotechnical reports, permits, clarifications, field sketches, inspections, daily field reports, sign-in sheets, meeting minutes, submittal log, RFI log, change order logs and safety meeting reports.
• Provide notices as required to document substandard performance by subcontractors.
• Attend meetings as necessary