Assistant Project Manager, Renewables Division at Westwood Professional Services, Inc.

Middleton, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Apr, 26

Salary

0.0

Posted On

29 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management Support, Stakeholder Relationships, Team Management, Project Planning, Project Monitoring, Oversight of Deliverables, Managing Uncertainty, Timely Invoicing, AR Collection, Financial Reporting, Deadline Monitoring, Meeting Preparation, Problem Resolution, Mentoring, Business Development Support, Process Development

Industry

Engineering Services

Description

Description Assistant Project Manager, Renewables Division Westwood Professional Services, Inc. The Assistant Project Manager will provide support to an experienced project manager on complex and/or multi-service projects. They will also be responsible for project management of small and/or single-service projects and support a service lead on small and/or single-service projects. The Assistant Project Manager will play a key role in stakeholder relationships, team management, project planning and monitoring, oversight of project work and deliverables, managing uncertainty and change, and timely invoicing and AR collection. Requirements Help assist Senior Project Manager to manage overall project performance (quality, scope, schedule, cost, communication, resource issues, risks, and customer satisfaction), utilizing the resources of team members. May serve as single-point-of-contact by establishing, maintaining, and managing customer, subcontractor, and joint venture partner's expectations (where applicable) relating to project performance. Reports project status and performance data as required to management, project sponsors, and other stakeholders. Supports the planning, monitoring, and controls of the project throughout its life-cycle (bid, contract award, engineering/design, procurement, construction, closeout). Independently submit and record project invoices. Run financial reports for assigned projects. Monitor project deadlines and benchmarks and support the Project manager with monthly reports. Prepare and present meetings notes when necessary. Resolve questions regarding the project; research and provide appropriate answers after reviewing with the team and the Project Manager to stakeholders. At any given time could be involved in a combination of: Managing a major project. Mentoring others. (based on PMI's PMBOK®) Assist in marketing and business development activities. Assist in changes to the project plans. Developing process for managing Projects. Reviewing Standards for Project Execution (Checklists, Flowcharts, etc.) Mentor and support Project Assistants Contacts / Direction: Assigned projects and tasks by a Project Manager or Client Manager. May receive guidance for correcting project performance concerns. Receive frequent guidance related to overall objectives, critical issues, new concepts, and policy matters. Receive supervision and guidance on unusual conditions and developments. Independent management and prioritization of tasks and projects required. Close collaboration with project managers, project teams, and project assistants, and division administrative coordinator. Supervisory Responsibility: None Success Measures: Budget compliance, including minimizing WIP, write-offs & aged AR Timeliness Degree of customer satisfaction Degree of team satisfaction Winning repeat work Required Skills and Qualifications: Bachelor's degree in a relevant field 2-4 years of experience in a project coordinator or similar role Professional licensure in a technical field, CAPM, or related certification Strong organizational and time management skills Excellent communication and interpersonal skills Ability to work effectively in a team environment Proficiency in project management software and tools Attention to detail and ability to multitask Problem-solving and decision-making abilities Knowledge of project management principles and methodologies Preferred Skills and Qualifications: Experience in managing complex and/or multi-service projects Familiarity with multiple service and multiple office environments Previous experience mentoring and supporting junior project staff Knowledge of industry-specific regulations and standards Advanced proficiency in project management software and tools Location = Office based (in a Westwood office) Lifting / Moving / Standing = typical for a non-physical, office-based role Personal Protective Equipment (PPE) required = None Travel = Little to no travel expected About Westwood Professional Services, Inc. (Westwood) At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve. Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do. We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work. Join us in creating a better world. In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide. Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Responsibilities

The Assistant Project Manager supports an experienced project manager on complex projects and independently manages smaller projects, focusing on stakeholder relations, planning, monitoring, and financial tasks like invoicing and AR collection. Key duties include assisting with overall project performance management across quality, scope, schedule, cost, and risk, while potentially serving as a single point of contact for external parties.