Location
Head Office
Overview
Reporting to the Director of Construction, the Assistant Project Manager (APM) is responsible for supporting the construction of low, mid and high-rise projects in addition to commercial projects with responsibility for schedules, budgets, tenders, notifications, approval processes, contracts, changes orders, etc.

Duties and Responsibilities

• Work closely with internal departments to coordinate site access, schedules, prepare project status reports, communicate project progress, and assist with documents and processes as required
• Assist in preparation of RFPs and tender documents including preparation of analysis and recommendation documents
• Obtain competitive fee proposals from vendors and complete bid summary
• Ensure execution of proper documentation and process for every project
• Set up and coordinate internal and external data management folders for internal and external project team to use
• Processing of invoices and payment certificates for approval and submission to AP
• Assist with budget and schedule monitoring, forecasting and update
• Organize and attend weekly, bi-weekly or monthly project-related meetings; and prepare minutes in coordination with the Construction Manager
• Review progress and develop deficiency lists including PDIs before turnover to property management
• Assist with all utilities, municipal and agency permits and the application process
• Assist with project close out checklist and submission of close out documents Oversee the onboarding process for new vendors

Requirements

• 3+ years’ experience in construction as a project coordinator with onsite experience
• Must understand building methodologies, materials, and building science
• Strong with Microsoft office suite (Excel, Word, PowerPoint, Outlook) and must have strong knowledge in MS project, blue beam, and adobe writer
• Possess thorough knowledge of the design and construction of multifamily and commercial projects
• Experience with construction working drawings including and not limited to architectural, structural, mechanical, electrical and landscape drawings
• Must have strong budgeting and scheduling skills and aptitude with scheduling software and project management software
• Well-developed time management, communication and problem-solving skills with the ability work in a team and independently
• A valid G driver’s license, access to a vehicle and the ability to travel to various office locations

• Work closely with internal departments to coordinate site access, schedules, prepare project status reports, communicate project progress, and assist with documents and processes as required
• Assist in preparation of RFPs and tender documents including preparation of analysis and recommendation documents
• Obtain competitive fee proposals from vendors and complete bid summary
• Ensure execution of proper documentation and process for every project
• Set up and coordinate internal and external data management folders for internal and external project team to use
• Processing of invoices and payment certificates for approval and submission to AP
• Assist with budget and schedule monitoring, forecasting and update
• Organize and attend weekly, bi-weekly or monthly project-related meetings; and prepare minutes in coordination with the Construction Manager
• Review progress and develop deficiency lists including PDIs before turnover to property management
• Assist with all utilities, municipal and agency permits and the application process
• Assist with project close out checklist and submission of close out documents Oversee the onboarding process for new vendor