Assistant Project Manager at Vortex Companies, LLC

Williamsburg, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

0.0

Posted On

26 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Bid Preparation, Cost Tracking, Budget Monitoring, Contract Administration, Scheduling, RFI Tracking, Submittal Management, Vendor Coordination, Microsoft Office, ERP Systems, Problem Solving, Communication, Organization, Construction Workflows, Field Logistics

Industry

Utilities

Description

Key Responsibilities Pre-Construction & Bid Support Assist with pre-bid activities, including document review, scope coordination, and bid preparation Order and manage plans, specifications, and bid documents Support estimating efforts by gathering quantities, vendor quotes, and subcontractor information Assist with bid submissions and ensure all required documentation is complete and accurate Project Setup & Documentation Set up and maintain project files, ensuring all documentation is organized, current, and accessible Assist with contract review and administration, including tracking key terms, deliverables, and timelines Support onboarding of projects into internal systems and ensure proper job setup Project Coordination & Execution Work closely with Project Managers and Operations to support project planning and execution Assist in developing and maintaining project schedules, tracking milestones, and identifying risks Monitor project budgets and support cost tracking, flagging variances as they arise Review invoices, change orders, and cost estimates for accuracy and alignment with project scope Track submittals, RFIs, permits, and other project documentation Field & Client Support Act as a liaison between field crews, customers, subcontractors, and internal teams Communicate project updates, issues, and progress to Project Managers on a consistent basis Support field teams by helping coordinate materials, equipment, and logistics Assist in resolving field-related issues and addressing customer concerns in a timely manner Participate in job walks, project meetings, and coordination calls as needed Reporting & Operations Support Assist with project reporting, including status updates, cost tracking, and performance metrics Support general office operations and administrative functions tied to project execution Ensure accuracy of daily reports, time tracking, and project documentation Identify opportunities to improve processes, organization, and project efficiency General Responsibilities Interact regularly with field crews to support execution and maintain alignment Manage multiple projects and priorities in a fast-paced environment Perform other duties as assigned Qualifications Education & Experience Bachelor’s degree in Construction Management, Engineering, or related field preferred 1–3 years of experience in construction, utilities, or infrastructure projects preferred Exposure to underground utilities, pipeline, or industrial projects is a plus Skills & Competencies Strong communication skills with the ability to work effectively across field and office teams Highly organized with strong attention to detail and follow-through Ability to manage multiple projects and shifting priorities Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with project management or ERP systems is a plus Basic understanding of project scheduling, cost tracking, and construction workflows Problem-solving mindset with the ability to anticipate needs and take initiative Safety-focused with an understanding of field operations and job site environments Vortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications. We are a fair chance employer.

Responsibilities

Support the full project lifecycle from pre-construction bid preparation and documentation to field execution and client liaison. Monitor project budgets, schedules, and reporting while coordinating between field crews and internal management.