MINIMUM EDUCATION:

Graduation from an accredited college or university with a Bachelor’s degree in a related field and 3 years of experience in property management. Additional work experience in property management may be substituted on a year for year basis for the required formal education. Certified Property Manager or Real Property Administrator preferred.

GENERAL STATEMENT OF DUTIES:

The Assistant Property Manager assists the Property Manager in all areas of property management for the Ralph L. Carr Judicial Center and the associated 1255 Lincoln Parking Garage. The Assistant Property Manager supervises and coordinates building staff and operations. Primary responsibilities include supporting the Property Manager with day-to-day operations of the facilities and ensuring facilities, equipment and systems are code compliant and maintained in accordance with safety and security standards and requirements, and customer satisfaction.

ESSENTIAL FUNCTIONS

Assists the Property Manager with the management of the Ralph L. Carr Judicial Center and 1255 Lincoln Parking Garage.
Invoices and routes payments from tenants, including verification of appropriate back-up, coding and vouchering. Create and update lease summaries for each tenant.
Maintains and updates building office files and procedures, including tenant information database, procedures manuals, certificates of insurance, tenant anniversaries, contract and lease expirations.
Produces and monitors purchase orders for non-contract materials or services ordered.
Maintains work order system, oversees access control and other databases. Enters and assigns service requests, follows up with staff or vendor to ensure completion, invoice billable work.
Handles tenant requests for special work. May obtain estimate, provide proposal, order work and invoice tenant for such work.
Corresponds with tenants and vendors regarding property issues and initiatives in alignment with department metrics and standards. Assists Property Manager with building reporting.
Assists with coordination of special projects handled by Building Management team. Relays complaints, problems, special cleaning projects, etc. May oversee alterations to building tenant spaces.
Coordinates access to building for vendors and contractors.
Coordinates tenant move-ins and move-outs including furniture deliveries and pick-ups.
Conducts weekly site inspections of property for custodial, safety and security.
Maintains report of electrical charges on EV vehicles.
Assists Property Manager with financial functions, including budgeting, procurement, disseminating monthly financial reports, performing reconciliations, contracts, expenditures and purchase orders.
Assists in collecting and analyzing data to provide information and reports necessary for the development of Controlled Maintenance budgets for the facility. Contributes toward the five-year maintenance plan, facility improvements, sustainability efforts and cost reduction initiatives.
Provides customer service to building tenants. Assists tenants with meetings and event coordination.

ESSENTIAL FUNCTIONS CONT.

Solves problems and troubleshoots issues in assigned areas related to property management and tenant needs.
Supervises Lobby and Building Management staff. Directs staff towards achievement of department and team goals and strategies. Establishes expectations and provides employee performance feedback on an on-going and annual basis. Provides recommendations regarding subordinate’s employment probationary/trial period.
Trains, coaches, engages and empowers subordinates. Makes provisions for subordinates to attend training.
Assigns duties and responsibilities to staff; develops and establishes procedures for operations.
Attends meetings and training as required
Performs other duties as assigned or requested.

SUPERVISOR RESPONSIBILITIES:

Has supervisory accountability for other employees. Plans, directs and coordinates activities for a unit. Duties may include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. Conducts performance appraisals and provides input into and participates in discipline and hiring processes.