JOB DESCRIPTION

We’re seeking a dynamic Assistant Property Manager to join our retail team. In this role, you’ll be at the heart of our operations, supporting the Senior Property Manager of a high-profile retail portfolio featuring both owner-operated & third party managed properties. Your expertise will be central to managing the administrative aspects of property management and reporting, making you an indispensable part of our close-knit team.

JOB DESCRIPTION

• Document Management: Efficiently handle property-related documents, including memoranda, letters, monthly reports, proposals, and other projects. Utilize software packages like spreadsheets, word processing, and graphics to draft and finalize documents with precision and timeliness.
• Tenant Service Coordination: Act as the first point of contact for tenant service requests related to property operations and administration. Maintain professionalism when handling calls and ensure follow-up as needed.
• Building Relationships: Establish and nurture positive relationships with property tenants, vendors, and contractors, fostering an environment of collaboration and satisfaction.
• Report Management: Compile, update, and prepare various reports and documents, such as lease abstracts, vendor insurance certificates, service agreements, invoices, and emergency contact lists. Develop and maintain efficient filing and tracking systems for these documents.
• Budget Assistance: Collaborate with the Senior Property Manager in the annual budget preparation and development process, contributing to informed financial decisions.
• Vendor and Contract Oversight: Maintain service contracts, track expiration dates, and prepare bid packages when necessary.
• Insurance Compliance: Monitor and track vendor and tenant certificate of insurance expiration dates. Request renewals and ensure compliance with standard coverage terms and conditions.
• Accounting Support: Administer various property accounting reports, including accounts receivable, check register, variance report, general ledger, rent roll, and more.
• Meeting Organization: Organize and schedule meetings, prepare and organize meeting-related materials, coordinate site reservations, and assist with attendee interactions.
• Tenant Billing: Assist in monthly billing, periodic tenant billing adjustments, and subsequent tenant rent and receivables collection.
• Additional Responsibilities: May be assigned other duties as needed to support the property management team.

JOB QUALIFICATIONS:

• Bachelor’s degree or high school diploma/general education degree (GED) with 1-2 years of related experience, preferably in retail property management.
• Proficiency in MS Office Suite and email.
• Familiarity with internet usage and search techniques.
• Knowledge of real estate software (e.g., Yardi, MRI) is a plus, but not required
• Ability to work independently with minimal supervision, handle pressure, and interact with diverse personalities.
• Strong organizational skills, excellent communication, follow-through, and attention to detail.
• Discretion in handling personnel and industry-related matters.
• Commitment to providing exceptional customer service to both internal and external parties.
• Self-motivated, team-oriented, and detail-oriented individual.
  Job Type: Full-time
  Pay: $30.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Dallas, TX 75244 (Preferred)

Ability to Relocate:

• Dallas, TX 75244: Relocate before starting work (Preferred)

Work Location: In perso

Please refer the Job description for details