JOB OVERVIEW

We are seeking a dedicated and organized Assistant Property Manager to support the daily operations of our property management team. The ideal candidate will possess strong customer service skills and a solid understanding of property management practices. This is a hands-on position that will interface regularly with vendors, contractors, maintenance personnel and senior management. This role is essential in ensuring tenant satisfaction and maintaining the overall efficiency of property operations.

QUALIFICATIONS:

• Minimum of two years experience in the Property Management industry.
• Professional designations a plus (CPM, CSM, RPA, or CFM)
• Proficient in MS Word, Excel, Outlook
• Proficiency in Yardi highly desired
• Ability to read and interpret legal, leasing, title and financial reports and documents.
• Strong ability to properly communicate with tenants, consultants, contractors, regulatory agencies, the general public and members of the business community.
• Self-started, ability to expedite work with minimal supervision in a busy office. Highly organized, detail oriented and strong ability to prioritize.
• Effective problem solver
• Strong written and verbal communication skills

• Generate detailed vendor scopes to obtain competitive bids as required, with Property Manager’s oversight.
• Include monthly on-site inspections of maintenance, safety hazards, tenant issues, landscape needs, curb appeal, signage, etc. This can be done with or without the Property Manager.
• Monitor collection of tenants receivables (both rent and CAM charges).
• Ensure timely and accurate reporting and prepare all general correspondence on property issues with the Property Manager’s oversight
• Evaluate service contract requirements; prepare specs bid, negotiate, and manage vendor contracts with Property Manager’s oversight.
• Coordinate Tenant move-ins/move-outs
• Maintain property files on assigned properties
• Assist Property Managers with collection efforts for rent, CAM, and other miscellaneous charges
• Assist in managing tenant activities at assigned properties to ensure lease compliance.
• Maintain Tenant lease folder
• Track and monitor Tenant preventative maintenance obligations
• Assist in managing vendor contracts and compliance
• Assist in making sure vendor insurance is up to date
• Attend all required meetings and trainings
• Other duties as assigned.
• Meets the attendance guidelines of the job and adheres to company policies and procedures.