Assistant Property Manager

at  Lincoln Property Company

LINCOLN PROPERTY COMPANY DOES NOT ACCEPT UNSOLICITED RESUMES FROM THIRD-PARTY RECRUITERS UNLESS THEY WERE CONTRACTUALLY ENGAGED BY LINCOLN PROPERTY COMPANY TO PROVIDE CANDIDATES FOR A SPECIFIED OPENING. ANY SUCH EMPLOYMENT AGENCY, PERSON OR ENTITY THAT SUBMITS AN UNSOLICITED RESUME DOES SO WITH THE ACKNOWLEDGEMENT AND AGREEMENT THAT LINCOLN PROPERTY COMPANY WILL HAVE THE RIGHT TO HIRE THAT APPLICANT AT ITS DISCRETION WITHOUT ANY FEE OWED TO THE SUBMITTING EMPLOYMENT AGENCY, PERSON OR ENTITY. AT THIS TIME, WE ARE NOT WORKING WITH ANY AGENCIES.

The Assistant Property Manager is responsible for administration of all tenant leases, billing and collecting tenant receivables, generating monthly reports for owner, preparing vendor service and construction contracts, supervising vendor and contractor services and assisting in annual budget preparation. The Assistant Property Manager is also responsible for assisting the Property Manager with his/her duties as necessary.

DESIRED COMPETENCY, EXPERIENCE AND SKILLS:

• Bachelor’s Degree or 2+ years’ experience in commercial property industry
• Real Estate License
• Yardi and MRI property management software experience
• Excellent customer service skills
• Basic accounting skills and knowledge
• Good organizational skills
• Attention to detail
• Proficient with Microsoft Excel and Word
• Strong verbal and written communication

RESPONSIBILITIES:

• Work with the Property Manager to resolve building management issues.
• Assist the Property Manager in supervising on-site staff.
• Work closely with and supervise vendors to ensure compliance with service contracts.
• Recommend and/or authorize vendor contracts as appropriate.
• Collaborate with the Property Manager to maintain personal contact with the building owners.
• Conduct routine property inspections to prevent/identify problems and exposures.
• Assure optimal functioning of building life safety and security systems.
• Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives.
• Answer telephone as required.
• Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.
• Schedule building activity including move-ins/move-outs and verify insurance.
• Follow established A/R guidelines including contacting tenants regarding follow-up on rent payment status and assisting property manager in lock-outs as necessary.
• Review and ensure the accurate coding of invoices for payment.
• Assist the Property Manager in the preparation of the monthly reporting package/financial reports according to owner’s needs.
• Assist the Property Manager with the preparation, assembly, review and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.
• Assist the Property Manager as appropriate in coordinating insurance procurement, electricity procurement and real estate tax review processes for properties.
• Ensure compliance with management agreements.
• Work with the Property Manager to facilitate property management, accounting, leasing, marketing and construction needs.

ESSENTIAL FUNCTIONS:

• Provide daily assistance and support to Property Manager in management of portfolio or building.
• Management, Tenant, and Vendor relations.
• Property scheduling and communication with tenants and vendors
• Assist with accounting, reporting and budgeting tasks.
  This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.