Assistant Property Manager at Pilot Ventures LLC

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Aug, 26

Salary

28.0

Posted On

30 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Property Management, Administrative Support, Communication, Organization, Time Management, Microsoft Office Suite, Leasing, Vendor Coordination, Financial Workflow Support, Fair Housing Law Compliance, Problem Solving

Industry

Real Estate

Description

Pilot Property Management is a local company specializing in multifamily real estate in the greater Seattle area. Our focus on long-term client success is at the core of everything we do and we strive to operate the properties we have been entrusted to manage as if they were our own. As our portfolio of 1,150+ units continues to grow, we’re looking for team members who are eager to learn, provide exceptional support to residents and property owners, and help ensure smooth day-to-day operations across our communities. The Assistant Property Manager (APM) works closely with the property managers to support the operations for a portfolio of properties. One can expect to work with a variety of building types, locations, vendors, and tenants. As a primary point of contact for residents, the Assistant Property Manager is an important face of the company and as such, must convey our brand of professionalism and a can-do attitude. Our ideal candidate thrives in a fast-paced environment, enjoys working with people, and takes pride in supporting smooth property operations. They are detail-oriented, organized, and eager to collaborate with senior managers and vendors to deliver outstanding service to residents and property owners. Required Skills/Qualifications Minimum 2 years’ experience in customer service, retail, or administrative roles Reliable personal transportation for daily travel between property sites throughout the greater Puget Sound area Valid Washington driver’s license with an insurable driving record High school diploma or equivalent Excellent written and verbal communication skills Strong organizational skills and ability to adapt to a fast-paced, changing environment Effective time management, including task prioritization and clear communication High computer literacy, including proficiency with Microsoft Office Suite Willingness to learn and use a variety of tools and technology Ability to remain calm and professional in high-pressure situations Openness to constructive feedback and commitment to continuous improvement Preferred Qualifications Prior leasing or property management experience Higher education (college coursework or degree, or professional certificate) Strong problem-solving skills and initiative Ability to work collaboratively with a team Duties First and foremost, the Assistant Property Manager will provide residents with exceptional customer service. Duties include but are not limited to: Provide exceptional customer service to prospective and current residents, responding promptly to inquiries and service requests Maintain accurate resident files and records in accordance with company policies Coordinate and monitor lease renewals, post notices, and conduct audits (file, parking, storage, key, insurance, bike) Advertise and inspect available apartments; complete move-out and pre-move-in walk-throughs, including coordinating maintenance and cleaning Schedule and tour prospective residents; maintain records of guest activities and apartment availability Meet, accompany, and coordinate vendors and contractors at properties Support financial workflows, including invoice review, move-out accounting, monitoring delinquency, and arranging payment plans Learn and utilize property management software and company systems (e.g., AppFolio, SharePoint) Ensure compliance with federal, state, and local fair housing laws, local housing programs, and safety inspection requirements Foster a safe and healthy work environment by reporting unsafe conditions and following safety protocols Adhere to company policies, standard operating procedures (SOPs), and values Assist with owner communications and reporting as needed Support the property management team with additional tasks as assigned Compensation & Benefits We believe in building meaningful relationships and that starts with our team! In addition to wages, we offer great benefits and growth opportunities within the company. $26-28 per hour Mileage reimbursement for work-related travel 100% Company-paid comprehensive health insurance (medical, vision, and dental) + group life insurance Company-paid Long-Term Disability Insurance 401(k) with company match Paid company holidays + Vacation Leave + Sick Leave Fun company events & development opportunities Additional Information This position will cover a portfolio of properties located across the greater Seattle area, including in Snohomish and Pierce counties. Daily travel between locations is common. Schedule: this is a full-time, non-exempt position, generally working Monday - Friday 8:30am – 5:30pm Work Environment: We are an office-first team. Onsite work in our office in Seattle comprises about 50-60% of the work, and 40-50% is in the field at managed properties (subject to change). Team members are generally expected to be in the office (located in Seattle) when not at properties. Pilot Ventures LLC (Pilot Property Management & Pilot Capital) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Responsibilities

The Assistant Property Manager provides exceptional customer service to residents and supports day-to-day operations for a multifamily real estate portfolio. Key duties include managing lease renewals, coordinating vendors, conducting apartment inspections, and supporting financial workflows.