ASSISTANT PROPOSAL COORDINATOR

Req ID 001-25 v2
HazeGrayCyber, LLC is focused on delivering Cyber Security and Zero Trust Solutions to the US National Defense community and our allies and partners.
We are seeking a detail oriented and motivated Assistant Proposal Coordinator to join our team. The successful candidate will support the Proposal Manager in coordinating and preparing high-quality proposals. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.
Location: Hagåtña, Guam

Responsibilities

• Assist in the development and preparation of proposals, ensuring compliance with RFP requirements.
• Coordinate with various departments to gather necessary information and documentation.
• Maintain proposal schedules and track deadlines to ensure timely submission.
• Format and proofread proposal documents for accuracy and consistency.
• Organize and maintain proposal files and records.
• Support the Proposal Manager in conducting research and analysis related to proposal content.
• Assist in the creation of proposal templates and standard content.
• Participate in proposal review meetings and provide administrative support as needed.
• Ensure all proposal materials are properly archived and accessible for future reference.
• Assist with administrative tasks managing the Business Development pipeline.
• Support all companies within the Savannah Holdings portfolio, as required.

Required Education and Experience

• Bachelor’s degree in Business, Communications, or a related field, or equivalent years of related work experience may be substituted.
• 1-3 years of previous experience in proposal coordination or a similar administrative role is preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• 1-3 years of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Attention to detail and a commitment to producing high-quality work.
• Ability to handle multiple tasks and meet tight deadlines.

Security

• US Citizenship Required
• Ability to obtain a Government Secret Security Clearance

Additional Qualifications

• Experience with Shipley or other formal Business Development methodology is highly desirable.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team.
• Attention to detail and a commitment to producing high-quality work.
• Ability to handle multiple tasks and meet tight deadlines.

HazeGrayCyber, LLC is an Equal Opportunity Employer with a strong commitment to supporting and retaining a diverse and talented workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
HazeGrayCyber, LLC offers competitive compensation and benefits as well as great long-term career opportunities.
For more information or to apply, visit our website at www.hazegraycyber.com/caree

• Assist in the development and preparation of proposals, ensuring compliance with RFP requirements.
• Coordinate with various departments to gather necessary information and documentation.
• Maintain proposal schedules and track deadlines to ensure timely submission.
• Format and proofread proposal documents for accuracy and consistency.
• Organize and maintain proposal files and records.
• Support the Proposal Manager in conducting research and analysis related to proposal content.
• Assist in the creation of proposal templates and standard content.
• Participate in proposal review meetings and provide administrative support as needed.
• Ensure all proposal materials are properly archived and accessible for future reference.
• Assist with administrative tasks managing the Business Development pipeline.
• Support all companies within the Savannah Holdings portfolio, as required