Assistant (Purchase) at NMIMS

Navi Mumbai, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

15 Sep, 26

Salary

0.0

Posted On

17 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Vendor Management, PR/PO Processing, Invoice Management, Negotiation, ERP Systems, MS Office, Supply Chain Management, Time Management, Organizational Skills, Compliance, Stakeholder Coordination

Industry

Description

Job Designation: Assistant Job Summary: The Assistant Purchase will be responsible for end-to-end procurement activities, including PR/PO processing, vendor coordination, invoice management, and timely procurement of goods and services across various departments. The role ensures cost-effective purchasing, compliance with institutional policies, and smooth operational support for academic, administrative, and campus requirements. Designation Assistant Location Navi Mumbai Department Purchase & Stores Key Responsibilities * Handle end-to-end procurement process including PR creation, PO issuance, and vendor coordination. * Manage procurement and requirements for Library (books, journals, subscriptions). * Support Maintenance department for AMC renewals, tools, consumables, and maintenance-related POs. * Coordinate procurement for Laboratories across all schools including instruments, chemicals, software, and consumables. * Support Examination department for procurement of examination-related materials. * Assist Academic departments in purchasing teaching aids and classroom materials. * Manage Placements-related procurement such as standees, welcome kits, HR conclave logistics, and stationery. * Handle IT procurement including software licenses, AMC renewals, projectors, smart boards, accessories, cameras, and student toolkits. * Support SOHM requirements including gas refilling, uniforms, housekeeping consumables, and guest session arrangements. * Manage Housekeeping monthly PR/PO processing, material procurement, and invoicing. * Coordinate Security department procurement including vendor payments, compliance-related purchases, and stationery. * Support Sports department procurement for equipment, tournament kits, travel arrangements, and student reimbursements. * Manage Marketing procurement including branding materials, promotional kits, and event-related requirements. * Collect, verify, and process vendor invoices and ensure proper documentation for audit purposes. * Follow up with Accounts team for timely vendor payments and financial closures. * Support procurement requirements for Phase 2 expansion areas (2nd to 6th floor) ensuring operational readiness. * Assist in procurement for new schools including School of Science, School of Pharmacy & Technology Management, and School of Hospitality Management, ensuring compliance with regulatory requirements. * Coordinate procurement for institutional events such as Convocation, Orientation Programs, National Day Celebrations, and other large-scale events. * Manage student-related procurement including blazers, ID cards, and other student accessories. * Strong knowledge of procurement processes, vendor management, and PR/PO systems with the ability to handle multi-departmental purchasing efficiently. Educational Qualifications * Graduate degree from a recognized university. Professional Certifications * Certification in Supply Chain Management, Procurement, or Material Management (preferred). Professional Experience * Minimum 3 years of relevant experience * Prior experience in a similar field is preferred Skills and Competencies * Strong understanding of procurement and purchase processes (PR/PO cycle). * Vendor management and negotiation skills. * Good knowledge of invoice processing and documentation. * Ability to coordinate with multiple departments and stakeholders. * Proficiency in ERP systems, MS Office, and procurement tools. * Strong organizational and time management skills. * Attention to detail and compliance-oriented approach. * Ability to handle multiple tasks and meet deadlines under pressure. * Good communication and coordination skills.

Responsibilities

Manage end-to-end procurement activities including PR/PO processing and vendor coordination across multiple academic and administrative departments. Ensure cost-effective purchasing, invoice verification, and operational support for campus requirements and expansions.