POSITION SUMMARY

The Assistant Registrar provides essential support to the Registrar’s Office by undertaking a range of administrative responsibilities. The key priorities include managing and organizing Registrar email communication, updating Registrar web sites, verification of student registration and faculty in Canvas, coordination between faculty and staff for the ExamSoft program, linking and maintaining official academic records, assisting in student registration and enrollment, and all other duties as assigned.

OTHER REQUIREMENTS:

• Approximately 95% computer-based work.
• Mandatory evening and weekend work during exam periods and commencement.
• Work primarily performed while sitting or standing at a desk with repetitive motion (keyboard, mouse).
• Must be physically present on campus for student interaction.
• Ability to perform all essential functions of the position with or without reasonable accommodations.
• Ability to work independently and collaboratively within a team.
• Must be authorized to work in the United States without employer sponsorship.

Required Education, Skills, and Experience:

• Bachelor’s degree, or an equivalent combination of education and experience.
• Minimum of four years of administrative experience, preferably in higher education environment.
• Strong written and verbal communication skills, including public speaking.
• Ability to use and maintain database systems.
• Exceptional organizational skills, attention to detail, and proficiency in Microsoft Office Suite and Adobe Acrobat.
• Familiarity with higher education systems, FERPA regulations, and compliance protocols.
• Ability to manage multiple projects, prioritize tasks, and meet deadlines.
• Strong interpersonal skills with the ability to work effectively in a diverse academic community

• Manage the main Registrar email account, including responding to inquiries and directing messages appropriately.
• Maintain Registrar content on CampusWeb and the VLGS website.
• Perform daily verification and updates between Canvas and Jenzabar systems.
• Coordinate ExamSoft operations for both Residential and Online Hybrid JD (OHJD) programs, including:
• Working with program coordinators, faculty support staff, and faculty on exam submission, entry, monitoring, proctoring, and technical troubleshooting.
• Providing training and distributing updates to staff and faculty on ExamSoft use and functionality.
• Coordinate linking of student files between Admissions and Registrar systems.
• Process official and unofficial transcript requests.
• Manage Top Academic Student Award notifications.
• Assist with commencement preparation, including student lineup on the day of the ceremony.
• Support student registration, prepare verification letters, and assist with grade entry.
• Provide enrollment and degree verifications to third parties.
• Perform other duties as assigned.
  Requirements:

Required Education, Skills, and Experience:

• Bachelor’s degree, or an equivalent combination of education and experience.
• Minimum of four years of administrative experience, preferably in higher education environment.
• Strong written and verbal communication skills, including public speaking.
• Ability to use and maintain database systems.
• Exceptional organizational skills, attention to detail, and proficiency in Microsoft Office Suite and Adobe Acrobat.
• Familiarity with higher education systems, FERPA regulations, and compliance protocols.
• Ability to manage multiple projects, prioritize tasks, and meet deadlines.
• Strong interpersonal skills with the ability to work effectively in a diverse academic community.