Assistant (SIRC), Safety & Security at Aga Khan University

, , Pakistan -

Full Time

Start Date

Immediate

Expiry Date

12 May, 26

Salary

0.0

Posted On

11 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Skills, Confidentiality, Communication Skills, MS Office Proficiency, Document Management, Coordination, Data Compilation, Record Keeping, Technical Typing, Inventory Management, Recruitment Coordination, Statistical Data Management, Telephone Communication, Policy Documentation, Asset Management, Time Management

Industry

Hospitals and Health Care

Description

Assistant (SIRC), Safety & Security Entity: Aga Khan University Location: Karachi Department: Safety & Security Introduction to the Aga Khan University: Chartered in 1983, it is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, Aga Khan University (AKU) provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change. As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment. Key Responsibilities: Perform general clerical typing duties involving routine. technical and professional material and able to manage and handle all type of hard copy and soft version of failing system. Maintain confidentiality and have high degree of dependability and reliability. The candidate will be responsible to: Ensure smooth functioning of the Security OC&OP Office. Type technical and professional reports. forms and schedules as advised by Supervisor/Manager. Responsible to maintain all ISO 9001:2008i JCIA audit related documents and available on required basis. Coordinate with HR department in recruitment process and also complete the documentation of candidates / newly' hired. S.l.R.C & secondary hospitals. Coordinate with Finance and other department for clearance of all bills. Prepare daily'/ weekly store or any other requirement list as directed by Supervisor/Manager. Prepare and maintain the following routine system/ files and present the information to section in-charge. Staff Attendance Sheets leave Record & Over Time forms. Daily absenteeism Inventory report Coordinate with warehouse and purchase department for purchasing new items and maintain PR/ MSR record. To maintain asset records. Attend the telephone calls and receive/ forwarders messages to the concerned person of the department. Assist in typing departmental Policies and Procedures and keep a record of Policies & Procedures. Protocols. Work Processes. and Quality' Manuals updated and available on required basis as directed b1 section head. To compile data related to Annual Goals. KPIs and investigations. Coordinate with security Service providing companies/PSCS and maintain up to date progress and information. Perform dispose off process. report of breakdown equipment and take follow-up action as advised by Supervisor/Manager. Responsible for statistical data. Photocopying / printing work as advised by Supervisor/Manager. Prepare staff files and update in case of-sickness/ absenteeism/casual/ annual leave and maintain staff reprimands records. Support department head / section head for the safety/ security and to maintain confidentiality of the section. Coordinate with maintenance department if any issue occurs within SIRC. To obtain attendance information from all AKU off-site and outreach locations within Pakistan and prepare salary sheet accordingly. Any other task assigned bl the Supervisor/ Manager Security off-site. Preparation and dispatching of monthly invoices of Security companies. Receiving and delivering of cheques/ ROPs to concerned security companies and departments. Communicate with APSAA regarding training/ Firing practice of CC&D supervisors & Security guards. Perform the Pre-qualification process of security companies. Perform recruitment process for FTE staff of SIRC. Renewal and purchasing of weapons for SIRC. Maintain leave records of al1 secondary hospitals. Prepare and update appraisal records of employees of secondary hospitals. Maintain records of employees hired b1 Hadi contractor and make salary sheet Prepare and maintain record of Temporary cards and complaints. Requirements: Intermediate, Graduate will be preferred. Intermediate with 3 - 4 years related work experience or Graduate (preferred) with 2 years of experience. Secretarial course. Good verbal and written communication skills in English/ Urdu. Able to operate general office equipment such as Multimedia, OHP, Photostat, Fax, Printer, Scanner, etc. Able to accomplish assigned tasks with little supervision. Proficient at the use of computer software especially MS Office. Comprehensive employment reference checks will be conducted

Responsibilities

The Assistant will perform general clerical duties, maintain confidentiality, and ensure the smooth functioning of the Security OC&OP Office. Responsibilities include typing reports, coordinating with various departments, maintaining records, and assisting in recruitment processes.