Assistant Superintendent of Fleet at City of Elmhurst

Elmhurst, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

141718.0

Posted On

16 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet management, Automotive maintenance, Equipment repair, Staff supervision, Preventive maintenance, Technical specifications, Vendor management, Budgeting, Safety compliance, Troubleshooting, Record keeping, Work order management, Heavy equipment maintenance, Database management, Communication, Leadership

Industry

Description

City of Elmhurst Employment Opportunity Assistant Superintendent of Fleet Position Summary Assists in the supervision and coordination of the automotive and equipment maintenance, parts supply, and support staff; assists in fleet management activities from acquisition through disposal. Essential Functions * Plans, organizes, administers, reviews and evaluates the work of skilled automotive, truck, equipment, heavy equipment, and fire apparatus maintenance, and technical and support staff. * Processes service requests; triages/prioritizes equipment in need of repair and communicates with users on repair needs, repair times and other related issues; maintains communications with end users, department supervisors and superintendents to inform them of repair status and equipment availability. * Enters appropriate information into database and monitors/orders parts as required. * Prioritizes repair of equipment; meets with shifts to assign and monitor work; coordinates manpower and equipment use as required to maintain efficient and effective operations. * Assists in the diagnosis of repair issues; performs repairs as required. * Manage preventative maintenance program for all City vehicles and equipment. * Manages outside vendors contracted to perform vehicle and equipment repair. * Contributes to the overall quality of the division’s service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures. * Assists in the preparation of and writes technical specifications for vehicles, equipment, parts and supplies; approves purchase order payments and administers various contracts. * Assists in the management of equipment and vehicle replacement programs. * Manages the preparation, issuance, prioritization, billing and tracking of fleet equipment maintenance and repair work orders. * Responds to and resolves City staff inquiries and complaints. * Supervises fleet repairs for overnight shift(s) during winter operations. * Ensures compliance with inspection and safety requirements of assigned operations. * Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment. Qualifications * High school diploma/GED; AND graduation from a formal apprenticeship/technical program in the building trades; AND four years of journey-level experience in fleet management and repair; OR an equivalent combination of education, training and experience as determined by Human Resources. * Illinois CDL Class A or B driver’s license. * Forklift Operator Certification within one (1) year of date of employment. * UST ABC Operator’s certificate within one (1) year of date of employment. Required Knowledge & Skills * Principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, employee training and discipline. * Materials, methods, practices and equipment used in automotive and construction and/or fire equipment maintenance and repair. * Operation, adjustment, preventive maintenance and minor repair of hand and power tools and test equipment used in the work. * Applicable laws, codes and regulations. * Computer applications related to assignments and tasks. * Safety principles, practices and equipment related to the work. * Record keeping principles and practices. * Shop mathematics. * Basic budgetary practices and terminology. * Correct business English, including spelling, grammar and punctuation. * Planning, organizing, supervising, reviewing and evaluating the work of others. * Training others in policies and procedures related to the work. * Assisting in managing a fleet acquisition and maintenance program. * Performing skilled automotive, heavy-duty trucks, construction and fire equipment troubleshooting and repair work. * Safely operating, adjusting and performing preventive maintenance and minor repair to the tools and equipment related to the work. * Making accurate arithmetic calculations; maintaining accurate records of work performed. * Preparing clear and concise reports, correspondence and other written materials using fleet programs (Fuelmaster/CFA Tyler Munis and Execu-time). * Using initiative and independent judgment within established procedural guidelines. * Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. * Speaking English effectively to communicate in person or over the telephone. * Establishing and maintaining effective working relationships with those contacted in the course of the work. * Minimum of three years supervisory/management experience. Salary and Benefits Salary Range: $94,478-$141,718 DOQ. FLSA Status: Exempt. Benefits: Includes medical, dental, vision and life insurance (City contributes annually half the cost of the deductible to employee HSA), tuition reimbursement, paid time off, and participation in the Illinois Municipal Retirement Fund (IMRF). Interested, qualified candidates are asked to submit a completed application and resume online at https://elmhurst.org/jobs [https://elmhurst.org/jobs] . Offers of employment are subject to successful completion of background check, drug screen, and physical. Applications will be accepted until Wednesday, May 6, 2026. The City of Elmhurst is an equal opportunity employer.

Responsibilities

The Assistant Superintendent of Fleet supervises maintenance staff and manages the acquisition, repair, and disposal of city vehicles and equipment. They are responsible for overseeing preventative maintenance programs, managing outside vendors, and ensuring compliance with safety and inspection standards.