DESCRIPTION

The purpose of this position is to provide analytical, contract administration, clerical and other administrative support to the Development Manager by performing duties which include, but are not limited to, answering the telephones, transcribing dictation, typing, filing, compiling and generating written communications, creating, maintaining and updating reports and presentations, performing detailed research, making travel arrangements, scheduling meetings and preparing appropriate agendas and assembling meeting distribution items, tracking monthly status reports and processing Draw-Pay submittals for all Fee Developer’s and preparing draw percentage reporting for the Development Manager, tracking and following up on all required Fee Development Checklist items and project close-out items for final project payout, compiling/assembling contracts for review and transmittal and preparing contracts for signature submittal, as well as other responsibilities as assigned.

• Providing administrative and clerical support/assistance to the Development Manager
• Providing contract support and administration for the Development Manager (and Due Diligence Specialist from time-to-time)
• Abstracting contracts, development agreements, leases and other legal documents associated with current, pending and future developments
• Creating, maintaining and updating multiple reports and conducting the appropriate research and follow-up to ensure accuracy
• Tracking, coordinating and processing for payment the Draw-Pay requests from all Fee Developers
• Serving as the liaison between the Development Manager, Fee Developer, Attorneys and others working on current, pending and future projects
• Preparing wire payments and invoices associated with current, pending and future projects for the Development Manager’s approval

REQUIRED QUALIFICATIONS

• High School Diploma or its equivalent
• No prior Publix Real Estate Department experience is required, but experience performing secretarial and/or clerical duties is required
• Knowledge of Real estate contract terminology and concepts
• General knowledge of legal terms and documents
• Appropriate computer knowledge
• Knowledge of English language, spelling, and punctuation
• Knowledge of general office practices and procedures
• Strong analytical skills
• Ability to read and interpret legal documents
• Organizational skills
• Ability to be detail oriented
• Accurate typing and filing skills
• Strong computer application skills
• Creativity skills
• Ability to be persistent
• Resource Analysis skills
• Ability to use forward thinking
• Must possess a high level of confidentiality
• Ability to accurately, effectively and independently handle extremely high volumes of detailed tasks, assignments and confidential information with discretion

PREFERRED QUALIFICATIONS

• Associate’s or Bachelor’s degree
• At least one (1) year experience working at Publix performing secretarial and/or clerical duties
• Paralegal and/or contract management experience

• Providing administrative and clerical support/assistance to the Development Manager
• Providing contract support and administration for the Development Manager (and Due Diligence Specialist from time-to-time)
• Abstracting contracts, development agreements, leases and other legal documents associated with current, pending and future developments
• Creating, maintaining and updating multiple reports and conducting the appropriate research and follow-up to ensure accuracy
• Tracking, coordinating and processing for payment the Draw-Pay requests from all Fee Developers
• Serving as the liaison between the Development Manager, Fee Developer, Attorneys and others working on current, pending and future projects
• Preparing wire payments and invoices associated with current, pending and future projects for the Development Manager’s approva