Date Posted: 07/04/2025
Req ID: 44067
Faculty/Division: UofT Mississauga
Department: UTM: Math/Comp. Sciences
Campus: University of Toronto Mississauga (UTM)
Position Number: 00028202

ABOUT US:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.
Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.
This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

ESSENTIAL QUALIFICATIONS:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three (3) years of related experience providing senior administrative/executive support preferably in a University setting.
• Minimum one (1) year experience in the administration of policies and procedures including human resource processes, preferably in a University setting.
• Experience providing senior administrative/executive support in a service-oriented environment.
• Experience with academic searches.
• Experience with faculty reviews, promotions and academic salary administration processes.
• Experience drafting, editing, and preparing a variety of internal and external written communications.
• Experience determining, coordinating and implementing logistics of events.
• Ability to multi-task and deal with competing deadlines effectively and deliver results with precision.
• Ability to employ tact and maintain confidentiality.
• High level of proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Teams and SharePoint), Zoom and Adobe Pro.
• Ability to summarize information and prepare original correspondence concisely.
• Ability to take minutes efficiently, recording action items in meetings, and coordinating follow-up items.
• Knowledge of and experience with Equity, Diversity and Inclusions issues and initiatives.

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

YOUR RESPONSIBILITIES WILL INCLUDE:

• Applying established standards when administering academic search activities
• Collecting documentation required to carry out the tenure and review processes from senior leadership
• Collecting feedback from PTR committee members
• Determining logistical details and activities for events and/or programming
• Keeping well-informed on leadership commitments and priorities
• Drafting internal and external communications
• Verifying the accuracy and completeness of documents
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Communicator
• Diplomatic
• Meticulous
• Multi-tasker
• Organized
• Responsible
  Closing Date: 07/14/2025, 11:59PM ET
  Employee Group: USW
  Appointment Type: Budget - Term
  Schedule: Full-Time