Assistant to the Dean-Gary Cook School of Leadership at Dallas Baptist University

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

0.0

Posted On

20 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Problem-Solving, Attention to Detail, Time Management, Communication Skills, Computer Skills, Event Coordination, Budget Management, Office Management, Record Keeping, Scheduling, Team Collaboration, Secretarial Skills, Marketing Skills, Logistics Coordination, Student Advising

Industry

Description

GENERAL OBJECTIVES: The Assistant to the Dean in the Gary Cook School of Leadership (CSL) is responsible for assisting the Dean of the CSL in coordinating and implementing school programs and services, as well as helping to promote the mission and activities of the CSL to alumni, donors, prospects, and others. QUALIFICATIONS: 1. A cooperative attitude toward DBU’s goals and environment 2. The ability to organize, manage, problem-solve, focus, and work well with others 3. Basic computer knowledge and skills and a willingness to learn other skills necessary to the fulfillment of job duties 4. Attention to detail and ability to meet deadlines and help others meet deadlines. SPECIFIC DUTIES: Primary Responsibilities: 1. Assist the Dean with various scheduling, correspondence, filing, and other office-related items 2. Help to coordinate the travel and speaking schedule of the Dean 3. Help to coordinate logistics and execution of CSL events 4. Maintain CSL Office Policy and Procedure Manual 5. Maintain CSL timeline and calendars 6. Maintain recruiting materials and office supplies 7. Attend staff meetings, take notes, follow up as needed, and distribute information to staff 8. Provide secretarial and managerial assistance in managing the departmental workflow 9. Oversee office organization and filing system. Manage hardcopy and electronic records 10. Be responsible for coordinating appointments, timelines, calendar dates, and classroom reservations for the CSL 11. Assist with planning and preparation for meetings, training, presentations, travel, and other events 12. Assist with coordinating arrangements and preparation of teaching materials as assigned; maintain course schedules, syllabi, bibliographies and textbook orders for degree programs 13. Maintain personnel files and information; compile instructor evaluations and maintain Professor Evaluation Files for reference 14. Help with processing and orienting full-time and part-time faculty and staff 15. Provide information in a timely manner, as needed, to the various administrative offices on campus using the appropriate procedures and forms 16. Enter and maintain class schedule in template; maintain updated degree plans and course info in share/Leadership folder 17. Assist with Doctoral Enrollment as necessary 18. Assist with Graduate Enrollment as necessary 19. Assist with advising and registration of students as needed 20. Assist with Institute for Global Engagement events as necessary 21. Assist with Center for Global Religious Freedom events as necessary Budget Responsibilities: 1. Oversee the CSL budget and make independent decisions regarding the CSL budget in consultation with the Dean 2. Create Requisitions and process invoices as the division is billed 3. Ensure CSL is staying within the budget perimeters Management Responsibilities: 1. Assist in the management of student workers within the CSL 2. Make independent decisions regarding scheduling of classrooms and meeting rooms 3. Make independent decisions regarding marketing production in consultation with the Dean 4. Manage phone system and correspondence; process phone calls, faxes, emails, and mailings 5. Supervise, train, and coordinate student worker's and schedule work assignments 6. Maintain copy machine, fax machine, and printers (ordering paper and supplies, clearing jams, reporting monthly department readings) 7. Maintain maintenance and servicing of the office equipment 8. Various responsibilities as assigned by the supervisor 9. Coordinate all onboard and hiring of student workers Marketing Responsibilities: 1. Maintain the CSL Website 2. Help with the promotion of CSL events as directed 3. Assist in the management and distribution of all CSL email correspondence 4. Assist in the management and distribution of the CSL annual magazine 5. Assist in the management and distribution of the CSL Journal 6. Assist in the management and distribution of any other CSL-related content WORK SCHEDULE: This is a full-time position with regular office hours between 8:00 a.m. ‒ 5:00 p.m., Monday-Friday. WORK LOCATION: This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211 Qualifications Must be a Christian and a member of a church that holds to Jesus Christ as Lord and Savior, believing in the New and Old Testaments of the Holy Bible. DBU requires employees to follow all University policies and procedures, which exist to support the Christian mission of DBU and includes, but is not limited to, a Christian Code of Conduct. 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Responsibilities

The Assistant to the Dean is responsible for supporting the Dean in coordinating school programs and services, managing schedules, and organizing events. Additionally, the role includes maintaining office policies, managing budgets, and overseeing student workers.