Assistant to the Director of General Medicine at St Vincents Health Australia Group Support Services

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

82305.6

Posted On

30 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Diary Management, Meeting Coordination, Minute Taking, Correspondence, Roster Management, Leave Planning, KPI Tracking, Report Creation, Statistical Reporting, Recruitment Administration, Invoice Administration, Presentation Preparation, Microsoft Office Suite, Verbal Communication, Organisational Skills

Industry

Hospitals and Health Care

Description

Job Description: Work for one of Australia’s leading hospital groups Friendly and supportive team environment Permanent, Part Time, 20 hours per week About the Role General Medicine is a large medical department that sits within the Medicine, Emergency and Intensive Care program at SVHM. The General Medical Director oversees the General Medicine department in conjunction with the Nurse Unit Managers, Operations Manager and General Manager. The Assistant role to the Director of General Medicine will support the Director with the running of the department and will be based at the Fitzroy site. This is a permanent part time position at 0.5 EFT Manage and coordinate diary/meeting schedules, including meeting/appointment requests and arrange meetings, as requested Coordinate meetings as requested, including timely preparation of agendas, completion of minutes and distribution Attend and minute meetings, as required by the Director Correspond with relevant internal SVHM and external professionals and their representatives, and other relevant stakeholders and keep all parties informed of relevant communications, meetings and schedule changes Managing and manintaing Senior Medical Staff rosters and leave planners and leave requests Assist the Director to regularly track local KPI data including mandatory training, performance reviews, discharge summary completion, JMS overtime and excess leave Creation and formatting of reports, correspondence, statistical reporting platforms, as required Assist with recruitment administration as required Ensure the timely completion of UKG administrative processes each pay period, workday actions and changes and D365 invoice administration on behalf of the Director, as required Assist with preparation of presentations and other administrative tasks requested by the Director Classifications for this position will range from HS3 - HS25 ($74,448.40 - $82,305.60) per annum, pro rata. Your Contribution Experience in, and knowledge of, administrative support roles and functions Highly proficient computer skills using Microsoft Office Suites including Word, Excel, Access, PowerPoint and demonstrated ability to learn and use other digital platforms as relevant to the role Exceptional written and verbal communication skills Demonstrated time management and organisational skills Current National criminal history check, or willing to obtain What we Offer • A focus on wellbeing initiatives, with regular events and programs • Confidential, solutions-focused employee counselling • Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities • Salary Packaging – Increase your take home pay! • In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport • Culture of continuous improvement About General Medicine General Medicine is a large medical department that sits within the Medicine, Emergency and Intensive Care program at SVHM. Working at St Vincent’s St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence. Application Please attach your resume and cover letter to your application. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM. SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations). This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more. Closing Date: 29 April 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan Code of Conduct: View Code of Conduct Set up Job Alerts to see future opportunities that interest you. New users can click Create Account from the Sign-in screen. St Vincent’s Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in 1857. Founded by the Sisters of Charity more than 180 years ago, St Vincent’s is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD. Our founder, Mary Aikenhead’s vision, commitment and inspiration lives on in us and the work we do. From modest beginnings, St Vincent’s Health Australia is today the nation’s largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more. Click Forgot your password? from the Sign-in screen and follow the instructions to reset.

Responsibilities

This role supports the Director of General Medicine with department operations, including managing diaries, coordinating meetings, and handling correspondence with internal and external stakeholders. Key duties also involve managing Senior Medical Staff rosters, tracking local KPI data, and assisting with various administrative processes like recruitment and invoicing.