POSITION OVERVIEW

• Location: Calgary, AB (on-site)
• Hours: 30–40 hours per week, Monday to Friday, with flexible start/end times
• Hourly Rate: $25–$30, depending on experience
• Benefits: Health benefits available after 3 months

PREFERRED TECHNICAL SKILLS:

• Canva or similar design platforms
• Ability to design basic fillable PDFs or online forms
• Strong skills with Excel or Google Sheets
• Familiarity with basic website editing a plus
• Confident communication skills—written and verbal

LOOKING FOR A ROLE WHERE YOUR ORGANIZATIONAL SKILLS AND PROFESSIONALISM TRULY MAKE A DIFFERENCE?

We’re seeking a proactive Administrative Coordinator to join a growing team in Calgary’s financial and tax services sector. This is a hands-on position where you’ll provide essential support to executives while managing client-facing responsibilities with confidence and care.
You’ll play a key role in ensuring day-to-day operations run smoothly—balancing appointment scheduling, client documentation, communications, and administrative tasks. This role is ideal for someone who is resourceful, detail-oriented, and thrives in a fast-paced, client-focused setting.

YOUR CORE RESPONSIBILITIES:

• Schedule and coordinate client meetings and executive calendars
• Maintain accurate and organized client records, including intake forms and tax documentation
• Create and update spreadsheets for client-related data (e.g., mileage tracking)
• Communicate with clients to provide updates, manage bookings, and follow up as needed
• Generate invoices and administer referral and rewards programs
• Monitor emails, sort correspondence, and help prioritize key items for follow-up