Job Title: Administrative Assistant
Reporting Line: General Manager
Job Summary:
The Administrative Assistant to the General Manager (GM) provides high-level administrative support, ensuring the smooth execution of daily tasks and operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information while assisting in scheduling, communication, reporting, and coordination across departments.
Key Responsibilities:

Administrative Support:

• Manage the GM’s calendar, schedule meetings, and coordinate appointments.
• Handle correspondence, emails, phone calls, and other communications on behalf of the GM.
• Prepare reports, presentations, and documents as required.
• Maintain and organize confidential records, files, and company documentation.
• Handle travel arrangements, visa applications, and accommodation bookings for the GM and key staff.

Operational Coordination:

• Act as a liaison between the GM and various departments, ensuring smooth communication and task execution.
• Follow up on pending tasks, deadlines, and project updates.
• Assist in preparing meeting agendas, taking minutes, and distributing action points.
• Support procurement processes, purchase requests, and vendor coordination.

Reporting & Data Management:

• Generate daily, weekly, and monthly reports related to sales, operations, and performance metrics.
• Compile and analyze data from different departments to provide insights for decision-making.
• Ensure all reports are accurate, well-structured, and submitted on time.
• Maintain and update internal databases and records.

Finance & Budgeting Assistance:

• Help track expenses, process invoices, and manage petty cash reimbursements.
• Assist in compiling financial reports, sales summaries, and budget-related documents.
• Support data entry, filing, and record-keeping for compliance purposes.

Customer & Stakeholder Interaction:

• Respond to inquiries and coordinate with external stakeholders on behalf of the GM.
• Support marketing, promotional, and corporate events when required.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field.
• 2-5 years of experience in an administrative role, preferably in the F&B, hospitality, or retail industry.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and reporting tools.
• Excellent communication, time management, and multitasking skills.
• Ability to handle sensitive information with discretion and professionalism.
• Strong problem-solving skills and attention to detail.

Work Conditions:

• Office-based with occasional site visits to F&B outlets.
• Flexible working hours, including weekends if necessary.

Job Type: Full-time

Experience:

• Generating Report: 3 years (Preferred)

Language:

• Arabic (Required)
• Chinese (Required)

Please refer the Job description for details