Assistant to the Managing Director at KOSTAL Group

Świdnik, Lublin Voivodeship, Poland -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

0.0

Posted On

16 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document handling, Meeting coordination, Calendar management, Travel logistics, MS Office, Business etiquette, Relationship-building, Crisis management, Time management, Communication, English, Ukrainian, Polish, German, Czech

Industry

Motor Vehicle Manufacturing

Description

Company Description We are KOSTAL Group, a global, independent family-owned company headquartered in Germany, specializing in the development and production of advanced electronic and mechatronic products. At 46 locations in 20 countries, more than 19,000 employees work flexibly and competently, always close to our customers. KOSTAL Automotive specializes in the development and production of technologically advanced electronic, electromechanical, and mechatronic components for the automotive industry. As part of our growth strategy, we are building a new production facility with greater manufacturing capacity. This new plant will focus on the efficient production, usage, and storage of energy to drive our business forward and foster the development of environmentally friendly and sustainable technologies with reduced environmental impact. Join the KOSTAL team now and enjoy a unique working culture! Job Description · Document handling: Preparing presentations, reports, letters, internal communications, and employee announcements. Keeping records of employee requests. · Substantive support: Supporting meeting and conference preparation; taking meeting minutes; tracking status and deadlines of assigned tasks; managing document flow and verifying documents before managers signature. · Representation: Receiving guests, scheduling external meetings, handling correspondence and phone calls. · Calendar management: Coordinating meetings, board sessions, and business trips. · Travel organization: Comprehensive business trip logistics (tickets, accommodation, transport). Qualifications · Minimum of 2 years of experience in a similar position (executive assistant, secretary, board assistant). · Higher education (preferred fields: management, economics, law, or related area). · Fluent spoken and written English and Ukrainian are required. Communicative Polish is also required. Knowledge of Czech and German is an asset. · Excellent command of MS Office (Word, Excel, PowerPoint) and office equipment. · Basic understanding of economics, law, accounting, and business etiquette. · Ability to use work organization tools (e.g., calendars, document management systems, AI tools). · Ability to work under time pressure. · Discretion in dealing with business partners and colleagues, relationship-building, and empathy. · Ability to handle crisis situations. · High accuracy in preparing and verifying documentation. · Professional image and high ethical standards. · Availability and time flexibility. Additional Information · Full-time employment contract · Benefits package including, among others, a cafeteria platform, Multisport cards, subsidized meals, holiday vouchers and vacation bonuses, medical cards, and life insurance · Work in an international environment within a manufacturing company Career level: Young Professionals / Professionals Type of Employment: Permanent

Responsibilities

The assistant will manage documentation, meeting preparation, and calendar scheduling for the Managing Director. They are also responsible for organizing business travel and acting as a primary point of contact for guests and correspondence.