Assistant to the Vice President (maternity leave cover) at Nazarbayev University

Astana, , Kazakhstan -

Full Time

Start Date

Immediate

Expiry Date

31 Mar, 26

Salary

0.0

Posted On

31 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Written Communication Skills, Oral Communication Skills, Presentation Skills, Negotiation Skills, Knowledge of MS Office, Fluency in English, Fluency in Kazakh, Fluency in Russian, Analytical Skills, Time Management Skills, Teamwork, Leadership Skills, Critical Thinking, Effective Relationship Building, Responsibility

Industry

Higher Education

Description

Job Description 1) Responsibility for providing organizational support for Vice President's activities (maintenance of work schedule, organization of meetings and sessions, planning and distribution of workflow, etc.); 2) Receiving and redistributing incoming telephone calls; 3) Prioritizing work and allocating work time effectively; 4) Control over the accounting and storage, condition and safety of Vice President's documents before transferring them to the University archive for storage; 5) Transfer of files according to the File Register of Vice President for storage in the archive; 6) Annual drafting of the File Register of Vice President; 7) Control and maintenance of electronic document management systems of Vice-President, ensuring the review of documents of Vice-President; 8) Checking the documentation (electronic and paper) submitted for signature or for decision making to Vice President for its proper implementation and compliance of its content with the internal regulations of the University; 9) Planning and organization of business trips of Vice-President; 10) Preparation of meetings of committees and working groups chaired by Vice President; 11) Drafting memos, outgoing letters, decisions and other documents on behalf of Vice President; 12) Building communications between Vice President and structural units of the University, including Schools and private entities; 13) Collecting and providing Vice President with all necessary information upon request. 14) Translation of documents into English from state bodies; 15) Performing oral and written translations from English; 16) Accompanying Vice President to meetings and other events; 17) Creation of working groups on various business processes on behalf of Vice President, participation in working groups if necessary; 18) Maintaining minutes of the meeting, conferences with the participation of Vice President, if necessary, preparation of the list of participants, agenda, attendance sheets and draft final documents; 19) Organization of meetings and programmes of events for local and foreign partners; 20) Coordination of certain issues with the employees of structural subdivisions on behalf of Vice President, informing them about the instructions and orders of Vice President; 21) Regular professional development; 22) Duly fulfilment of the instructions and assignments of Vice-President; 23) Co-operation with state bodies on issues within the competence of Vice President; 24) Collecting materials and information required by Vice President, preparation of analytical information; 25) Participation in the processes of identification, assessment, management, monitoring of risks within the supervised area; 26) Fulfilment of the tasks of the immediate supervisor and the University management in a timely and proper manner; 27) Compliance with the requirements of the legislation of the Republic of Kazakhstan and internal documents of the University; 28) Observance of labor and service discipline; 29) Responsibility for ensuring the integrity of official documents, and preventing the disclosure or leakage of confidential and business information, and restricted access information in accordance with the law, the Charter and internal documents of the Employer; 30) In case of dismissal, responsibility for the timely transfer of all paper documentation, digital information, inventory to another employee as instructed by the immediate supervisor (according to the acceptance certificate). Qualifications Higher professional education, preferably in higher education institutions with English as a language of instruction Priority areas of specialization: - Administration or related field - Finance - Public policy At least 3 years of professional experience in educational organizations and/or international teams Additional Information Written and oral communication skills Presentation skills Negotiation skills Knowledge of MS Office, Excel, PowerPoint Fluency in English, Kazakh and Russian Ability to analyze and systematize information and materials Ability to function effectively under tight deadlines Ability to work both individually and in a team Project presentation skills Effective time management and planning skills Commitment to the goals and values of the University Critical thinking Effective relationship building Communication skills Teamwork Responsibility Developed leadership skills Recruitment and selection process Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications, assessments (e.g. technical skills/capabilities, aptitude, personality, work samples, in-basket exercises, and informal interviews), and motivation. Formal interviews form the final stage of the selection process. They are typically based on organizational values and behaviors and conducted in English. You are encouraged to share your views and values to identify how they fit into Nazarbayev University core values Department: Department of Documentation Support Job Type: Administrative staff Grade: 13

Responsibilities

The Assistant to the Vice President is responsible for providing organizational support, managing communications, and ensuring proper documentation and workflow. This includes planning meetings, drafting documents, and coordinating business trips.