Associate Administration and Communications Officer at Asian Development Bank

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

19 Apr, 26

Salary

0.0

Posted On

19 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Accounting, Financial Tasks, Budget Preparation, Monitoring, HR Coordination, IT Support, Security Management, Logistical Support, Public Communication, Knowledge Sharing, Team Collaboration, English Proficiency, Japanese Proficiency

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Associate Administration and Communications Officer is assigned to the Japanese Representative Office (JRO) within the Strategy, Policy, and Partnerships Department (SPD). You will be based at our Representative Office in Tokyo, Japan. You will report to the Representative, JRO. Your Role As Associate Administration and Communications Officer, you will manage JRO's finances, office operations, travel coordination, and support external communications compliant with ADB guidelines. You will oversee temporary staff and contractors to maintain smooth administrative and operational responsibilities. You will: Prepare and monitor annual budgets, financial reports, and the imprest account with policy-compliant liquidation and replenishment. Process payments, staff salaries, benefits, and supplier contracts. Manage office facilities, procurement of goods and contractual services, assets, and inventories. Be the focal point for HR, IT, security, and administrative matters, as needed. Provide logistical support for staff, visiting missions, and the ADB President. Handle public queries, communications, and knowledge-sharing activities. Oversee temporary staff and contractors; perform other tasks as assigned. You will need: Bachelor's degree, preferably, in Accounting, Economics, Public Administration/Policy, International Development or International Affairs/Relations or relevant fields, preferably with advanced training At least 5 years of relevant professional experience in office management, and accounting or financial tasks. Experience in budget preparation and monitoring. Experience working with staff within own work location and remotely. Experience collaborating with teams as a constructive team member. Written and verbal proficiency in English and Japanese. Please refer to the link for ADB Competency Framework for TL4. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to qualified nationals and permanent residents of Japan. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

Manage JRO's finances, office operations, and travel coordination while supporting external communications. Oversee temporary staff and contractors to ensure smooth administrative and operational responsibilities.