Associate City Clerk at CITY OF VALDOSTA

Valdosta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

25.36

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Support, Agenda Preparation, Record Keeping, Freedom of Information Act Requests, Budget Management, Customer Service, Problem Solving, Prioritizing, Planning, Interpersonal Relations, Oral Communication, Written Communication, Office Principles, Open Records Laws, Open Meetings Laws

Industry

Government Administration

Description

Description This position is responsible for providing administrative and clerical support to the City Clerk, the City Manager, the Mayor, and the City Council. · Provides administrative support to the City Clerk, the City Manager, the Mayor and Council, the Department Heads, and the City Attorney as needed. · Performs the duties of the City Clerk in his or her absence; prepares and distributes the Agendas and Agenda Packets for City Council Meetings; attends Council Meetings and Work Sessions as required; processes Freedom of Information Act Requests (Open Record Requests); assists in maintaining official files and legal documents. · Prepares proclamations, composes letters and memos, prepares bullet points for speaking engagements, schedules appointments, maintains files and municipal records. · Prepares purchase requisitions; signs off on Purchasing Card transactions and maintains receipts for purchases; assists in maintaining the annual division budget. · Answers the telephone and greets visitors; provides information and assistance; sorts and distributes mail; responds to E-mail inquiries. · Sets up rooms for scheduled meetings. · Maintains office supply inventory and makes purchases as needed. · Stocks the breakroom. · Provides administrative support for the annual Mayor/Council Retreat and annual legislative meetings. · Assists in making travel arrangements for the City Manager, the Mayor, and City Council. · Assists in the coordination of special city events. · Prepares literature and serves as tour guide for tour groups. · Provides administrative support for Boards and Committees as assigned. · Performs related duties. Requirements · Knowledge of modern office principles and practices. · Knowledge of state open records and open meetings laws. · Knowledge of customer service principles and practices. · Knowledge of budget management principles and practices. · Knowledge of computers and job-related software programs. · Skill in the provision of customer services. · Skill in problem solving. · Skill in prioritizing and planning. · Skill in interpersonal relations. · Skill in oral and written communication. · Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. · Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for two to five years. · Must complete mandated training for new City Clerks, obtain the Georgia Clerks Certification, and take annual Clerks training classes thereafter.

Responsibilities

This position provides essential administrative and clerical support to various city officials including the City Clerk, City Manager, Mayor, and City Council, involving tasks like preparing agendas, processing public records requests, and maintaining official files. The role also includes preparing official documents, managing minor purchasing and budget tasks, handling communications, and supporting special events and committee administration.