Associate Community Administrative Assistant at Poor Handmaids of Jesus Christ

Donaldson, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Oct, 26

Salary

20.0

Posted On

13 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Work, Database Management, Written Communication, Verbal Communication, Graphic Design, Organization, Interpersonal Skills, Attention To Detail, Google Docs, Outlook, Power Point, Canva, Excel, Record Keeping, Time Management, Administrative Support

Industry

Religious Institutions

Description

THE CENTER AT DONALDSON Position Description The Center at Donaldson places a high priority on incorporating our four core values into the daily performance of job responsibilities and leadership skills. These values are: community, dignity and respect for all, openness to the Spirit, and simplicity. Position Title: Associate Community Administrative Assistant Organizational Classification: Group I FLSA Classification: Non-exempt Ministry: Provincial Services Date: June 2026 Reports to: Director of Associate Community Job Summary: * General clerical/secretarial work as needed/requested. * Assists in streamlining processes as requested. * Maintains up to date database of all Associate Members. including communicating changes to appropriate departments. * Maintains an up-to-date contact list of all Associates, Sisters, and Fiat Spiritus Members in collaboration with the province leadership office through shared files (Annual directory, calendar or other as assigned). * Responsible for preparation of seasonal mailings and personal greetings from the Associate Office. * Organizes and prepares the quarterly mailings, or other mailings as assigned. * Assist with the preparation of Associate events as directed and assigned. * Assists with development and design of necessary materials as requested. * Maintain Associate Office Archive files with summaries according to recommendations from Notre Dame Archive Office for ease of tracking. * Assists in Quarterly Associating News * Assists in maintaining/preparation of data or reports upon request. * Takes an active interest in the Associate Community’s well-being and procedures for the betterment and success of the Community at-large. * Reacts to challenges, exhibits ability to anticipate needs and prioritization. * Engages thorough and consistent communication between Director’s primary office and onsite office. * Works efficiently with flexibility and adaptability handling a fast-paced work environment. Page 2 Job Summary (continued) * Is flexible and adaptive in prioritizing the office needs regarding working remotely. * Displays professional attitude and behavior. * Other duties as assigned. SPECIFICATIONS: Prior Education and Training: * High school education is required with training and/or significant experience in secretarial/administrative assistant responsibilities. Prior Work Experience/Skills Required: * Prior office experience required. * Excellent computer skills required. * Ability to relate to others on a frequent basis. * Must possess excellent written and verbal communication skills. * Ability and willingness to self-initiate and self-direct tasks. * Graphic design experience preferred. Experience, familiarity or willingness to learn google docs, outlook, power point, canva and excel. On-the-Job Training/Orientation Required: * Completion of new co-worker orientation Other Position Requirements: * Must be able to work with minimal specific instructions. * Excellent organizational skills and the ability to handle multiple tasks. * Must have a high degree of interpersonal skills. * Attention to detail and accuracy when working with numbers and minute details such as email addresses, dates, calculations, and record keeping. Environmental Conditions: Working conditions/hazards: Generally good to excellent Physical Demands: * Position requires continuous sitting as well as occasional standing, walking, bending, climbing, and pushing/pulling. * Position requires occasional pushing/pulling and/or lifting of up to 25 lbs. * Position requires good visual acuity as well as the ability to see color. Machines, Tools, Equipment and Work Aids: * Telephone, scanning, copy machine, and computer Monday-Friday 20+ hours

Responsibilities

Provides general clerical and secretarial support, including maintaining member databases and coordinating seasonal mailings. Assists in the preparation of Associate events and the development of community materials and reports.