Associate Director Global S2C Excellence Procurement

at  AstraZeneca

JOB DESCRIPTION

To manage strategic relations with the Business Stakeholders, Global Category Teams and lead the complex and high-value Source to Contract projects. The Procurement Manager shall utilize the vast category / area expertise as well as contracting knowledge to efficiently execute the procurement strategies, deliver financial savings and ensure business continuity of key contracts in the respective categories. The Procurement Manager will report to the Source to Contract Team Manager in the Hub.

TYPICAL ACCOUNTABILITIES, EXPERIENCE & BEHAVIORS

Responsible for supporting Business Stakeholders, Global Category teams and in-market Procurement in the Source to Contract process:

• Building and managing strong relations with Category Managers, Government entities and Business Stakeholders,
• Providing procurement recommendations as per selection of the most efficient ways of executing the strategy, proactively proposing solutions to all AZ Partners involved in sourcing & contracting projects,
• Supporting Global category leaders with developing ESR strategy to deliver category targets and savings targets,
• Independently managing and negotiating the complex sourcing projects and contracts (Research Agreements (Externally Sponsored Collaborative Research (ESCR) & Investigator-Initiated Sponsored Research (IISR), Master Service Agreements, Professional Service Agreements, other),
• Evaluating and recommending complex and variable procurement models to efficiently execute the strategy weighing alternatives and balancing conflict situations,
• Requires repeated follow up and communication to report delays to the internal Medical Team to determine whether a study should be terminated early due to delays.
• Managing sourcing projects (incl. issue of RFP, RFQ, RFIs),
• Financial oversight to ensure milestone payments are tied to deliverables and are not excessive
• Analyzing received proposals, making recommendations for supplier selection, preparing the summary reports. Conducting Fair Market Value Assessment,
• Acting in the role of a Subject Matter Expert to other Team Members,
• Driving Source to Contract process improvement and optimization (process steps, internal ways of working, legal support model, documents and templates etc.),
• Ensuring compliance to company procurement policies and improving the usage of the procurement tools,
• Contract renewals and new contracts creation – negotiations/renegotiations of the T&C’s and contract clauses,
• Contract’s administration – gathering signatures and contract storage in the system,
• High standards in cooperation with business stakeholders, ability to connect and build strong relationship with stakeholders across the globe (matrix organization)

EDUCATION, QUALIFICATIONS, SKILLS AND EXPERIENCE

Essential

Education

• University degree required
• Law Degree Experience as a plus

Experience:

• At least 6 years of the work experience in the procurement department or supply chain (preferably in the organization with a big or mature procurement organization)
• Significant, proven contracting knowledge
• Significant, proven sourcing & contracting experience including E2E Source to Contract process, effective usage of negotiation techniques and tools, wide experience in negotiating commercial terms and contract clauses
• Ability to independently run complex contracting projects, including driving in suppliers’ negotiations process
• Experience in managing stakeholders across the globe within the matrix organization
• Ability to work on multiple projects simultaneously
• Problem solving / continuous improvement approach
• “Can do attitude”
• Microsoft Office literacy

Skills:

• Excellent communications skills (verbal and written) with the ability to present information in a clear and concise format to all levels within the organization
• Ability to engage fast with the stakeholders on different level in the organization with particular focus on relations with strategic, senior executives
• Strong relationship and business partnering skills
• Effective influencing/persuasion skills and conflict resolution
• Project management skills (driving the procurement process by designing, implementing and managing projects to a successful conclusion)
• Focus on result with the ability and drive for achieving and surpassing targets against an internal or external standard of excellence
• Flexibility and fast adaptation to changing environment
• Time management (timely decisions to create real savings or cost avoidance) and prioritization (the ability to place urgency on varying demands)
• Strong team player able to collaborate with stakeholders from different cultures.
• Proficient presentation skills know and applies best practices, able to choose presentation method and adjust the content to the audience. Shapes the message that gets through to the audience. Communicates clearly, successfully and in an attractive manner.
• Uses appropriate style for different types of writing (take notes of a conversation, write the minutes of a formal meeting, or prepare a report).
• Communicates eloquently/freely with wide variety of people (including senior stakeholders). Confident speaker - can advise team members and present to senior stakeholders.

Language capabilities:

• Excellent English communications skills (verbal and written)
• Additional language would be a benefit and exact expectations to be precise at the role advert level.

Desirable

On-job skills and knowledge:

• Contract management:
• Has the Contracting knowledge to fluently drive Contracting process, including advising on the right template or contracting approach.
• Identifies and mitigates risks in S2C process
• Procurement process:
• Knows and applies Procurement Processes and Tools in a daily work
• Knows and advises Stakeholders about Sourcing events and Contracts types
• Is able to drive E2E S2C process independently, including identifying and mitigating the related risks. Shares expertise with procurement and business.
• Takes ownership of the on-boarding of a colleague.
• Business acumen:
• Understands the category/SET area specifics, business needs and priorities and applies them to the work.
• Is able to influence stakeholders.
• Awareness:
• Demonstrates understanding of the areas and rules which govern functioning of the organization.
• Knows AZ structure and market position.
• Acknowledges and acts in line with AZ values and Code of Ethics.
• Actively uses the opportunities to work across the teams.
• Sees the bigger picture of the processes that she/he is involved in.
• Demonstrates contribution to procurement scorecard.
• Acts as an ambassador of GPS.
• Represents and presents GPS on wide forum of senior stakeholders.
• Leads cross team projects.
• Co-creates the processes that she/he is involved in.

Key Relationships to reach solutions

Internal (to AZ or team)

• GSCE Teams
• Category Teams and in-market Procurement
• AstraZeneca Business Stakeholders
• Suppliers and service providers

External (to AZ)

• Suppliers and service providers

OTHER ROLE REQUIREMENTS

• Schedule flexibility to work on holidays when necessary.
• Schedule flexibility to accommodate global time zone.
• Flexibility and Ability to travel and work in another AZ facilities outside the country when necessary.
• Schedule flexibility to work on the days off given by the wellness Policy when necessary (Política de Bienestar).

Responsible for supporting Business Stakeholders, Global Category teams and in-market Procurement in the Source to Contract process:

• Building and managing strong relations with Category Managers, Government entities and Business Stakeholders,
• Providing procurement recommendations as per selection of the most efficient ways of executing the strategy, proactively proposing solutions to all AZ Partners involved in sourcing & contracting projects,
• Supporting Global category leaders with developing ESR strategy to deliver category targets and savings targets,
• Independently managing and negotiating the complex sourcing projects and contracts (Research Agreements (Externally Sponsored Collaborative Research (ESCR) & Investigator-Initiated Sponsored Research (IISR), Master Service Agreements, Professional Service Agreements, other),
• Evaluating and recommending complex and variable procurement models to efficiently execute the strategy weighing alternatives and balancing conflict situations,
• Requires repeated follow up and communication to report delays to the internal Medical Team to determine whether a study should be terminated early due to delays.
• Managing sourcing projects (incl. issue of RFP, RFQ, RFIs),
• Financial oversight to ensure milestone payments are tied to deliverables and are not excessive
• Analyzing received proposals, making recommendations for supplier selection, preparing the summary reports. Conducting Fair Market Value Assessment,
• Acting in the role of a Subject Matter Expert to other Team Members,
• Driving Source to Contract process improvement and optimization (process steps, internal ways of working, legal support model, documents and templates etc.),
• Ensuring compliance to company procurement policies and improving the usage of the procurement tools,
• Contract renewals and new contracts creation – negotiations/renegotiations of the T&C’s and contract clauses,
• Contract’s administration – gathering signatures and contract storage in the system,
• High standards in cooperation with business stakeholders, ability to connect and build strong relationship with stakeholders across the globe (matrix organization