UNIVERSITY OVERVIEW:

Since 1975, Sofia University has aspired to be a leader in transformative higher education offering students an education that transcends beyond a traditional learning environment. Students, staff, and faculty of Sofia are passionate individuals that recognize the need to be a part of something greater than themselves and seek opportunities that will provide them with the tools to empower themselves and their community. As Sofia continues to grow as a University, it remains committed to its transformative transpersonal values, as well as to maintaining a high-quality and diverse workforce representative of the community it services.
Sofia University is Western Senior College and University Commission (WSCUC) accredited and offers undergraduate, graduate, and doctoral degree programs in the fields of psychology, business, and computer science. Located in Palo Alto and Costa Mesa, California, the University provides both on campus and online programs, giving students the flexibility to further an education rooted in transformative and transpersonal values, in a format that best suits their schedule and needs. Sofia University is an equal opportunity employer.

POSITION OVERVIEW:

As a member of the Academic Affairs Office, this knowledgeable individual is responsible for providing key support to the Provost. This role also effectively represents the Academic Affairs office and assists Program Chairs, Student Services, DSO, Instructional Design, Admissions, and Marketing. These responsibilities include managing various Academic Affairs activities, overseeing the Academic Catalog, organizing residential course schedules, contributing to the Academic Master Plan and overall Strategic Planning, providing administrative support, developing and project managing university workflows, and supervising classroom managers, amongst others. While onsite at Sofia’s Costa Mesa or Palo Alto campus or virtually, this individual will serve as a general point of contact for Academic Affairs and will provide a highly welcoming and supportive presence for faculty, staff, and students, ensuring they receive the support and assistance they need. This position will accomplish all assigned roles and responsibilities in a highly collaborative fashion, liaising with various offices and faculty/staff.
Sofia University “aspires to be a globally conscious leader in transformative education and thus to empower students with intellectual growth, ethical reasoning and the development of emotional intelligence”. As an integral part of the Academics team, this position will reflect our values: Service, Stewardship, Transformation, Academic Excellence, Cultural Humility, Innovation, Inspiration, Emotional Awareness and Commitment.

QUALIFICATIONS:

• Bachelor’s degree and three years of relevant administrative experience, preferably academic.
• Highly motivated self-starter with strong analytical, technical, and problem-solving skills with ability to troubleshoot complex issues and implement systemic solutions.
• Excellent interpersonal, written, and oral communication skills.
• Ability to be proactive, work under minimal supervision, with an appreciation for innovation, creativity, conscientiousness, and professionalism.
• Willingness and ability to gain a thorough understanding of University rules and regulations.
• Ability to manage sensitive and challenging issues and maintain confidentiality.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Skills in building and maintaining relationships, providing service, active listening, and critical thinking.
• Ability to thoughtfully educate, train, mentor, and supervise the work of others.
• Demonstrated ability to communicate effectively with kindness and authority.
• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Demonstrated creativity, proactive problem solving, initiative, and decision-making skills.
• Knowledge of or the ability to gain knowledge of Sofia University policies, regulations, processes, and procedures.
• Proficiency in Microsoft Word, PowerPoint, Excel and in the use of Zoom/Microsoft Teams technology.

PREFERRED QUALIFICATIONS:

• Master’s degree and one year of relevant experience (preferably academic), or combination of education and relevant experience.
• Culturally sensitive, caring, and friendly with deep understanding and appreciation.
• Experience in higher education accreditation and compliance .
• Independent initiative, sound judgment and developed decision-making abilities.
• Ethical commitment and ability to align with Sofia’s values and mission.
• Demonstrated experience working independently and as part of a team, in a diverse and inclusive culture and effectively collaborate with all Departments across the University.
  Sofia University is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting the Human Resources Department at 888-820-1484 ext.10200.
  Job Type: Full-time
  Pay: $70,000.00 - $74,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Costa Mesa, CA 9262

• Assist the Provost in various academic activities to include University-wide communications, reports, and presentations.
• Work closely with Department Chairs to support course scheduling, program reviews, and workflow deadlines.
• Primary Contact for all Academic Catalog updates; maintain, audit, and revise online Academic Catalog.
• Support Provost in development and revision of academic policies, procedures, and processes .
• Provide accreditation support to Provost and ALO, including supporting reaffirmation visits and self-study, substantive change requests and proposals.
• Manage Classroom Managers, including onboarding, supervising, and scheduling at both Palo Alto and Costa Mesa campuses.
• Work with Department Chairs to update department websites and faculty profiles.
• Organize New Faculty Orientations, including communicating with leadership and presenters to determine orientation schedules and organizing materials.
• Update Academic Affairs websites and SharePoint sites.
• Maintain academic calendar and provide support for departmental program reviews and assessments.
• Maintain calendars and contact lists, schedule meetings, one-on-ones, and other events, provide support for meetings as requested.
• Gather and compile data, research topics as requested and make suggestions.
• Communicate with other staff members on behalf of Provost as requested.
• Represent Provost and the Office of Academic Affairs in various meetings.
• Assist with Coordinating Academic events – Orientation, Intensives & Seminars, Graduation, professional development, use of Costa Mesa Campus and other student activities.
• Work closely with the Director of Institutional Research to support state authorizations and BPPE data collection.
• Serve as a member of and provide administrative support (including collecting agenda items, preparing, and distributing meeting agendas and information, and taking meeting minutes) to the following groups: Provost Council; Chairs Council; Academic Master Plan; Additional meetings as requested.
• Perform other duties as directed.