Title: Associate Director of Finance
Status: Exempt, Full-time, 40 hours per week
Supervisor: Vice President for Finance
Salary: $80,000 - $87,500 annual
Schedule: Monday-Friday, Hybrid Schedule

POSITION REQUIREMENTS:

• Bachelor’s degree in Accounting or Finance required.
• 8 – 10 years of related experience required.
• Not-for-profit experience preferred.

SKILLS AND ABILITIES:

• Technology proficiency (Windows, Microsoft Word/Excel/PowerPoint/Outlook, Microsoft Project preferred)
• Strong understanding of information technology required
• Exercise high ethical standards and professionalism
• Excellent interpersonal, verbal, and written communication skills
• Flexible and adaptable
• Effective ambassador of change
• Strong organization and multitasking abilities
• Collaborative relationship development
• Time management
• Procedure/policy development
• Public speaking
• Business and finance acumen
• Must be able to travel between sites in all three counties

Grant/Contract Management & Compliance

• Administer required records, reports, and data for programs and ensuring that all certifications, reimbursements, and funding requirements are fulfilled in a timely, accurate manner
• Oversee organization’s compliance with various governmental reporting requirements
• Develop and maintain relationships with funder contacts as it relates to fiscal duties
• Facilitate governmental and other funding source audits
• Assist in developing and maintaining the organization-wide cost allocation plan, integrating organization budget and restricted and/or unrestricted funding
• Monitor program budget modification process integrating program directors
• Provide forecasting of fiscal outcomes to manage contracts and grants in collaboration with program leadership
• Meet with management to review contract compliance and financial position
• Review and approve reports generated by Grant Administrators and staff for submission to appropriate party
• Develop grant/contract budgets for renewals and new opportunities
• Assist VP for Finance in the agency budget development process

Accounting

• Provides administrative oversight for the accounting records and ensures that programs and staff are fulfilling the organization mission in accordance with organization policies and GAAP
• Facilitate annual independent audit
• Direct and coordinate operational procedures for accounting and payroll functions
• Manage the month-end closing processes and related deliverables among the Finance Team, particularly Staff Accountants, AP/AR specialists and related staff
• Review & approve monthly bank reconciliations for all agency accounts
• Maintain timely collection of accounts receivable
• Cash management including approval of disbursements and assessing line of credit needs
• Manage general ledger (G/L) and spreadsheet analysis, journal entries, account reconciliations, and accounts receivable/payable monitoring and analysis
• Maintain corporate documents and ensure compliance with various reporting requirements of Federal and State agencies
• Identify, develop, and implement streamlined accounting and financial processes as agency operations change

Supervision

• Directly supervise assigned staff
• Facilitate staff development and assure staff is appropriately trained to meet organizational requirements and all regulations
• Provide leadership to organization staff by example, by knowledge and practice of professional skills, relationship-building and standards
• Assure appropriate staffing by recruiting, interviewing, and recommending candidates for positions in accounting
• Complete staff performance appraisals in a timely manner and address disciplinary issues through organization performance improvement process

General

• Facilitate communication between Finance, other departments, and program staff
• Participates in organization-wide and organization-appointed committees to facilitate organization program initiatives and services to the community
• Responds supportively to changes in programs and policies and taking a broad view of one’s position by assuming additional responsibilities when the need arises
• Attend conferences, both in person and virtual, to ensure agency is knowledgeable of industry trends and issues