Associate Director, Reinstatement Cost Assessments

at  CBRE

EDUCATION AND EXPERIENCE

Bachelor’s degree (BA/BS/BEng/BArch) from College or University in a technical area of study.
Minimum 5 years of related experience and/or training.

OTHER SKILLS AND ABILITIES

Advanced skills with Microsoft Office Suite. Working knowledge in MS Project is helpful. Knowledge with estimating software such as OST preferred. Ability to read and understand architectural drawings. Knowledge of leases, contracts, and construction practices preferred

RESPONSIBILITIES

The purpose of this position is the responsibility for individual multi-disciplined real estate cost solutions for clients with direct or indirect accountability for cost delivery.
Characteristics of responsible costs:
Complexity: Medium
Risk: Medium-High
Duration: Long term [months to year(s)]
Value: Typically >$2 Million USD
Region: Regional LMA and/or National GWS Account

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manages all facets of cost management (budget, schedule, procurement, quality & risk) for individual real estate projects or programs throughout planning, design, construction, occupancy and closeout.
Lead the administration associated with funding all project work, including creation of funding documents in use by the client (such as purchase orders or Capital funding requests). Work with client and Project Manager to ensure compliance with these systems; promote proactive creation/submission of all necessary funding documents to ensure all project work is funded in compliance with Client’s internal funding policies.
Evaluate project scope and client needs to develop and present recommended budgets for necessary pre-bid and pre-construction cost estimating and cost planning services. Partner with project team to source and oversee the pre-bid and pre-construction services associated with the development of a project budget and cost plan.
Produce concept level estimates to aid feasibility studies and assist with business cases, leveraging a range of information from simple internal benchmarking to detailed market data and estimates taken from drawings and specifications. Issue recommendations for the application of a Estimator to produce costing of greater detail; incorporate estimator into project team - manage performance of estimating tasks/deliverables.
Support project manager and leasing team to estimate costs associated with the lease (upfit, abatement, reinstatement, etc.) to optimize landlord contribution/tenant improvement allowances on behalf of the Client. Ensure contracts with project team (designers, contractors) include language aligned with lease requirements for the solicitation of all landlord contributions.
Support project manager team in the implementation of all project procurement in accordance with CBRE corporate policies and guidelines; make recommendations on the project procurement strategy. Lead the analysis of bid/tender responses, leveling all responses and organizing the data into a concise yet thorough report for presentation to the Client. Include recommendations for items such as allowances, contingencies, and reserves.
Create and manage a detailed cost plan; produce and maintain detailed cost reports on a regular basis and present these reports to the Client. Align cost plan with project master schedule; provide cost guidance and direction to achieve cost goals with scope/schedule. Establish strategy to manage cash flows and project accruals and report progress in a manner consistent with CBRE policy yet flexible to adapt to client’s needs/systems.
Promote Value Engineering (VE) as a continual process to be implemented throughout the duration of the project and where necessary lead (or support if lead by Project Manager) Value engineering workshops, exercises and provide ideas and initiatives to add value. Act as a resource for implementing best practices to optimize the outcome of all VE efforts including tools, reports and goals - track/report progress against cost savings and value to fee targets.
Reconcile all estimates and change orders; scrutinize, analyze and perform due diligence on all change orders; lead reconciliation meetings with General Contractors, Construction Managers and third party consultancies. Update cost plan/report accordingly and advise project team of cost risk mitigation strategies required to main cost compliance; advise project team and Client of high risk cost issues.
Assist the Client and design team with life cycle costing of LEED/sustainability initiatives (as appropriate).
Review all invoices against cost plan; provide valuation services and signoff to project team (subject to CBRE approval limits) in collaboration with team members charged with validation work has been completed to required scope and level of quality.
Review and approve all requests to apply costs toward allowances, contingencies and reserves; update cost plan accordingly.
Support cost/budget aspects of the project closeout; negotiate, agree and settle final accounts and close-out statements. Issue release of all withholdings/retainage (subject to CBRE approval limits); close all funding approvals in accounting systems (purchase orders).
Capture project costs for contribution to CBRE cost benchmarking/estimating databases and tools.
Facilitate and oversee the administration of tasks required by the lease to collect landlord contributions/tenant improvement allowances.
Where applicable, provide tools, processes and training to ensure all team members provide cost management services consistently across a project, program or geography. Proactively seek opportunities to improve delivery of services; adjust as needed.
Manages 3rd party cost delivery resources/team at both the project level or regional level. Responsible for ensuring 3rd parties deliver all procured services and deliverables and escalating as appropriate. Suggest and implement contractual adjustments as appropriate; implement project or account specific performance management solutions.
Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Provides formal supervision to individual employees within single functional or operational area. Approves subordinate’s recommendations for staff recruitment, selection, promotion, advancement, corrective action and termination. Effectively recommends same for direct reports to next level management for review and approval. Plans and monitors appropriate staffing levels and utilization of labor, including overtime. Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company’s values.