Associate Estate Settlement Advisor at Blue Trust Inc

Brentwood, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Probate Administration, Trust Administration, Legal Document Analysis, Asset Settlement, Risk Management, Client Communication, Financial Advising, Compliance, Tax Filing, Account Opening, Asset Valuation, Inventory Management, Real Property Management, Workflow Prioritization, Teamwork, Influence Without Authority

Industry

Financial Services

Description

Description The Associate Estate Settlement Advisor is responsible for settling a book of probate estates and deceased grantor trusts of varying complexity in a fast-paced, high-volume environment. Administration of these accounts includes coordination with external partners (Attorneys, CPAs), and internal support partners (compliance, investments, and operations) to ensure accurate, timely and efficient settlement, and risk management. This position is responsible for conducting necessary administration functions and regular personalized service to clients, beneficiaries, and financial representatives. Principal Accountabilities: Operations 40% Read, analyze, and interpret legal documents, including the governing trust or Will instrument to identify beneficiaries and the distribution of assets Identify and summarize provisions of Wills and/or trust agreements Perform up-front investigation, gathering of support documentation and decision making/analysis to inform the estate settlement process Direct Operations for account opening characteristics, appropriate asset valuation, booking and maintaining of inventories for fee calculations as well as Court and beneficiary accountings. Marshal and protect trust and estate assets Initiate and prepare accountings required for judicial and informal settlement proceedings Schedule and help prepare for beneficiary and prospective client meetings Identify and ensure the timely filing of outstanding tax returns for decedents and the respective estate and/or trust Assist with preparation of Administrative, and Investment Reviews Prepare status reports for beneficiaries Prepare discretionary distribution forms and new estate packets for Trust and Estate Management Subcommittee (TEMS) Communication 25% Timely and effectively communicate with interested parties, including beneficiaries, co-executors, counsel, counsel for beneficiaries, and financial advisors for beneficiaries Serve as the primary point of contact and maintain high quality communication with beneficiaries Foster relationships with Advisors Attend client calls and meetings Attend weekly administration committee meeting Identify quarterly rocks and attend weekly Level 10 meetings Risk/Asset Management: 30% Limit corporate risk exposure by ensuring that account administration is carried out in compliance with defined policies, procedures and audit standards. Identify and address estate and trust owned real property holdings, as well as coordinate with outside advisors including Real Estate Agents, property managers and legal counsel to review, execute, and implement process for securing appraisals where appropriate, retaining property managers for income-producing property, coordinating maintenance and upkeep of property, ensuring and collecting proper documentation for insurance coverage, payment of real estate taxes, etc., and maintaining ongoing communications to ensure all work is timely and in good order Review, organize, and maintain real property and corresponding insurance records Monitor and plan for annual asset reviews during the settlement phase Other Tasks 5% Monitor tasks of Specialists Additional Approaches work, interactions, and relationships in a manner consistent with the company’s Core Values Understands the financial planning philosophy and biblical basis upon which Blue Trust serves its client base and applies these principles in personal finances Maintains the highest Compliance standards by adhering to the firm's Human Resources guidelines, Compliance policies and procedures, professional designation standards, and industry's regulatory standards to mitigate risk to the firm Requirements Possess a working knowledge of principal and income accounting Highly organized and goal-oriented self-starter who is able to work in an unstructured environment with minimal supervision Effectively prioritizes workflow and multiple competing priorities Ability to work with department management to ensure that estate settlement functions are performed efficiently and in compliance with applicable policies, regulations, and guidelines Ability to be an effective team player across multiple affiliates/departments is essential Ability to influence without authority. Education, Experience & Skills: Associate’s degree or Paralegal certificate required; Bachelor’s degree, Juris Doctor, or CPA designation preferred 5+ years of experience in probate and trust administration, or general law firm/accounting firm experience, preferred Advanced courses in estate settlement (probate, trust administration) and professional designation(s) preferred (e.g., CTFA) Certificates, Licenses, and/or Registrations: Certified Trust Fiduciary Advisor (CTFA) or Certified Financial Planner (CFP) preferred Travel Requirements: This role may include travel by car, air, or other reasonable means of transportation, and will approximate less than 10% of overall work time.

Responsibilities

The Associate Estate Settlement Advisor manages the settlement of probate estates and deceased grantor trusts by coordinating with internal and external partners to ensure timely and accurate administration. Key duties involve interpreting legal documents, marshaling assets, preparing accountings, and providing personalized service to clients and beneficiaries.