Associate - Human Resource Business Partner at Food4Education

, , Kenya -

Full Time

Start Date

Immediate

Expiry Date

11 Oct, 26

Salary

0.0

Posted On

13 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Talent Acquisition, Employee Relations, Performance Management, Payroll Management, Onboarding, Offboarding, Kenyan Labour Laws, HR Strategy Alignment, Learning and Development, Occupational Safety and Health, Conflict Resolution, HR Reporting, Stakeholder Management, Administrative Skills, Analytical Skills, Leadership

Industry

Non-profit Organizations

Description

Department: People and Culture Reports to: People and Culture Manager Location: Nairobi and field offices About Food4Education Hungry kids can’t learn or grow. Food4Education is an award-winning, locally rooted, and African-led solution to end classroom hunger. Building on more than a decade of learning by doing, we’re powering a new school feeding industry and sharing our blueprint to scale sustainable, nutritious, and affordable school feeding programs across Africa. Today, we serve 600,000 kids DAILY in Kenya. But every day, we deliver more than a meal – improving nutrition and education outcomes for children while also creating jobs and opportunities for whole communities. We are an experienced and trusted non-profit partner that operates with the excellence of a global business, reinvesting the value we create into local economies. To learn more, please visit www.food4education.org [//www.food4education.org] About the Role The Associate Human Resource Business Partner (HRBP) is a role that focuses on aligning HR initiatives with the overall business strategy within the assigned cluster. The job holder shall act as a consultant and advisor to operational leaders on all people-related matters within their allocated cluster/region. Additionally, the job holder shall be responsible for cascading HR initiatives across the business including talent management, performance management, and employee engagement. Key responsibilities Talent Acquisition * Participate in sourcing candidates, interview scheduling and running interviews with hiring managers. * Prepare interview guides to be shared with the panels in good time before the interviews * Maintain detailed and accurate records of candidate progress throughout the recruitment process to support transparency and compliance. * Liaise with the Talent Acquisition Manager in managing relationships with the counties in an effort to identify suitable candidates. * Conduct pre-employment checks, such as reference verification and background screening * Ensure recruitment activities adhere to company policies and relevant employment laws. Contracting * Draft and issue offers and employment contracts after approval by the Manager, HRBP * Confirm all statutory information (ID, NSSF, SHA, KRA PIN, BIO-Data) is submitted at the point of onboarding and ensure 100% compliance. * Maintain up-to-date records of contracts and ensure timely renewals or terminations. Onboarding * Participate in creating onboarding schedules in liaison with the onboarding team * Conduct onboarding training on company policies and regulations * Lead onboarding sessions across the kitchens ensuring critical information is shared on time * Conduct regular check-ins with the new team members in an effort to continue improving team engagement and experience. Offboarding * Follow established procedures for contract completion and staff termination to maintain compliance and ensure proper offboarding. * Plan and facilitate staff offboarding coordinating with People and Culture, Finance & IT Payroll Management * Prepare timely payroll inputs using the assigned format ensuring 100% accuracy. * Handle of payroll queries emanating from the staff and escalate in case of challenges * Conduct sensitization of payslip statutory to all new staff - SHIF, NSSF, AHL, PAYE etc. Time and attendance. * Share attendance reports on a daily basis and escalate issues in a timely manner when needed. Health and safety * Coordinate annual OSH audits in liaison with the Health and Safety Manager and close all findings gaps identified within the region * Identify OSH needs through regular safety inspections and support follow-up actions and ensure completion of corrective measures. * Coordinate training and sensitization exercises to ensure compliance (e.g., fire safety, first aid, PPE usage). * Document and track all workplace incidents, near misses, and hazards and coordinate root cause analysis with the health and safety team Employee relations * Handle end to end disciplinary process from issuance of showcause, hearing process and verdict process * Handle all employee grievances emanating from the staff in accordance with grievance management process Employee Engagement and Communication * Lead employee engagement initiatives to align staff interests with business objectives, leveraging insights from employee engagement discussions to enhance engagement strategies. * Ensure clear and effective HR communication, managing employee engagement campaigns * Coordinate townhalls discussions, one on one sessions etc to identify engagement levels, gather feedback and action points Leave utilization * Keep track of leave utilization and advise operations and HR leadership on leave liability while taking relevant action * Create bi annual leave schedules with team leads and escalate concerns to HRBP in a timely manner * Generate monthly leave utilization reports and highlight utilization trends across the leave types utilization. Performance management * Liaise with line managers to set up team key performance indicators in a timely manner, * Conduct regular trainings on performance management to the field staff * Track the appraisal process timeliness and communicate team 360 degree feedback expectations * Guide conversations on the PIP process with oversight from the HRPB and ensuring proper record keeping. Learning and development * Liaise with supervisors to identify team training needs * Facilitate training sessions for allocated region in liaison with Learning and Development Manager * Participate in the training needs assessment across the assigned regions and co-create learning plans & schedules with the Learning and Development Manager Reporting * Submit timely weekly field visit people and culture reports in the prescribed format. * Prepare and deliver ad hoc HR reports as required. * Generate and share route planning reports to support operational efficiency. * Compile and present comprehensive monthly HR reports to inform decision-making Qualifications and Educational Requirements * Bachelors Degree in Human Resources, Psychology, Business or any other related field * Member of IHRM or a relevant professional body * Knowledge, Experience and Competences * At least 3-5 years practical experience as a human resource generalist * Vast experience in HR operations & employee relations. * Proven expertise in aligning HR strategies with business objectives. * Working knowledge of the Kenyan labour laws * IT savvy with prior experience working with HR Software * Good team player with an ability to work in a diverse environment and across departments * Passionate commitment to F4E’s vision and values * Collaborative mindset, a can-do attitude and the ability to work across departments effectively * Strong analytical, written, and leadership skills with a focus on meeting deadlines. * Good organizational and administrative skills with an ability to prioritize * Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers * Proactive, self-motivated, and capable of working independently while ensuring follow-through on all initiatives * Strategic thinker with keen attention to detail and a strong ability to execute strategy. We are an equal-opportunity employer All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. Career Growth and Development We have a strong culture of constant learning and we invest in developing our people. You will have weekly check-ins with your manager, and regular feedback on your performance. We hold career reviews every six months and set aside time to discuss your aspirations and career goals. You will have the opportunity to shape a growing organization and build a rewarding, long-term career. We aim to contact all our applicants, but due to the high volume of applications only short-listed candidates are contacted. If you do not hear from us within two weeks your application might not be successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.

Responsibilities

The Associate HRBP aligns HR initiatives with business strategy, acting as a consultant to operational leaders on people-related matters. Key duties include managing the full employee lifecycle from talent acquisition and onboarding to performance management and employee relations.