Associate, Human Resources at Aga Khan University

, , Pakistan -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, HRMS, Employment Contracts, Market Practices, Reporting, Incentive Payments, Compensation Statistics, Employee Files Maintenance, Deadline Management, Learning And Development, PeopleSoft, Microsoft Word, Microsoft Excel, Microsoft Outlook, Communication, Stakeholder Management

Industry

Hospitals and Health Care

Description

Associate, Human Resources Entity: Aga Khan University Location: Karachi Introduction to the Aga Khan University: Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change. As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment. Job Role / Responsibilities: Reporting to Manager, the Associate will play an integral part in managing administrative employee life cycle activities. You will provide essential operational support to HR Business Partners, Centres of Excellence (CoEs), and the wider organization by executing key transactional HR tasks. You will be responsible for: Experience of running HR Processes and working within a HR/confidential environment. Ensure accurate and timely data entry, while updating the data in HRMS. Provide support in ensuring timely issuance of employment contracts for extensions, promotions, Change in Job Status (CJS), Post Retirement Contracts (PRCs) and change in allowances. Ensure Up-to-date information on the market practices, trends, and regulatory process. Assist in timely issuance and delivery of all related contracts/letters by using central repository of letter formats and ensuring the availability of updated formats. Ensure timely reporting and processing of contract extensions, renewals and promotions. Support in processing of incentive payments, special adjustments/payments pertaining to additional qualifications, responsibilities, etc. in line with approved policies. Provide support in preparing and maintaining compensation related statistics on a regular basis for the assigned departments/divisions. Ensure accurate and timely data entry while updating the data in HRMS. Maintain employee files in the most accurate manner. Ability to be focused on priorities while managing tight deadlines to ensure goals are achieved. Attending and engaging in learning and development activities that are deemed necessary by your line management. Proficient in the use of People soft, good working knowledge of Microsoft Applications such as Word, Excel & Outlook. Act as a point of contact for relevant stakeholders, ensuring information is communicated effectively and professionally. Ability to communicate and articulate information effectively with people at all levels, both written and verbally at the right time in the right manner. Ensure Effective communication with relevant stakeholders. Eligibility Criteria / Requirement: At least a bachelor’s degree in Business Administration or Psychology or equivalent At least 2 to 3 years of proven track record of providing People/HR administrative support in a large, multi-site, multi-disciplined business Ability to be focused on priorities while managing tight deadlines to ensure goals are achieved Experience of assisting with HR Processes, including recruitment, onboarding and employee experience Ability to communicate and articulate information effectively with people at all levels, both written and verbally at the right time in the right manner Ability to maintain your own Continuous Professional Development (CPD) and knowledge of ‘best practice’ in your functional area Proficiency in MS Office. Comprehensive employment reference checks will be conducted.

Responsibilities

The Associate will manage administrative employee life cycle activities, providing essential operational support to HR Business Partners and Centres of Excellence by executing key transactional HR tasks. Responsibilities include ensuring accurate data entry in the HRMS, supporting the timely issuance of various employment contracts and letters, and processing incentive payments.