M&P - AAPS

Job Profile
AAPS Salaried - Student Management, Level A
Job Title
Associate International Student Recruiter and Advisor
Department
UBCO | Leadership | Okanagan | Recruitment | International Student Initiative
Compensation Range
$5,365.42 - $7,709.92 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
July 22, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
Plans and executes a wide range of effective recruiting and advising services to international students and Canadian students schooled outside of Canada, as well as international students schooled within Canadian colleges and high schools, in support of the International Student Initiative’s enterprise-wide mandate to meet the Faculties’ international enrolment targets in undergraduate programs as well as in select other programs that have been identified as strategic initiatives for the University.
Organizational Status
Reports to the Manager, International Recruitment, UBC Okanagan on an overall strategic and
operational basis. Off-campus recruiting and advising work is focused on the assigned region, as such, the associate recruiter also takes operational direction from the leadership of the assigned
regional team. Works collaboratively with members of other ISI teams at both UBC’s Okanagan and Vancouver campuses. Works closely and collaboratively with academic advisors and other faculty or staff involved with international students in the Faculties and student service units to support the
recruitment, advising, admission and transition to UBC of international undergraduate students from the region assigned.
Work Performed
Recruiting and advising services
1. In consultation with the Manager, International Recruitment, plans, organizes and conducts in
person and virtual visits to third-party recruitment organizations (TPRs), secondary schools and
colleges in the region assigned, to meet with counselors and advise prospective undergraduate
students. May involve meeting with prospective visiting students or students intending to transfer to UBC from other post-secondary institutions. May involve carrying out research on new schools to target. Plans and coordinates all aspects of preparation for overseas trips as assigned, to ensure activities are well-organized, efficient and cost-effective. Carries out all international recruiting and advising services in a professional manner.
2. Prepares and delivers effective presentations to groups large and small, proficiently using
multi-media materials and other collateral to support public presentations. Plans and delivers
effective group advising sessions in a variety of settings, focusing on studying at UBC in particular but may also present more generally about studying in Canada. Delivers presentations as scheduled for the Campus Tours program and participates in the planning and delivery of other On-Campus
recruitment activities targeted to international students and their families or visiting secondary school counselors.
3. With overall guidance and direction from the Manager, International Recruitment, plans, organizes and conducts special events such as Applicant Information Sessions or other types of yield events overseas or on campus, as required. In regard to overseas activities, may liaise with consular or trade commissioners at Canadian Consulates or Embassies abroad. On-campus yield events may involve close collaboration with the domestic recruitment team at UBC.
4. Conducts appropriate follow-up with contacts made with prospective students and Counselors as well as TPRs during overseas visits. Evaluates the outcomes of various recruiting activities,
preparing post-trip reports in a timely manner, and making recommendations for changes or
improvements to the Manager, International Recruitment. Reports on any changes that may be
affecting various countries’ educational systems, observations of market trends, competitors’
activities, and identifies emerging international education opportunities for UBC in the region
visited.
5. Advises prospective international students, school counselors, and TPRs on current academic program opportunities at the University, on admission requirements, rerequisite studies required for certain programs, English language proficiencyrequirements, international student tuition fees, and Canadian study permit requirements. Provides information on housing and other student services available to international students at UBC. Advising takes place at secondary schools, at colleges for college transfer students, at TPR events, or at selected education fairs, as well as with individual students and their parents visiting the UBC campus. Advising also takes place through telephone, electronic mail and web-based correspondence with students, their families and counselors. Exercises cross-cultural sensitivity and intercultural skills when advising prospective students with different linguistic and cultural backgrounds.
6. Applies in-depth knowledge and understanding of complex requirements and admissions
policies, as well as knowledge of foreign credentials, international documentation and different countries’ educational systems, in responding appropriately to inquiries. Provides students seeking admission to the Universitywith a preliminary evaluation of their admissibility or non-admissibility to their choice of program, based on the student’s current level of schooling and course work. Dealing with the latter requires tact, cultural sensitivity and discretion, and includes offering students who do not currently meet UBC admission criteria advice on what they can do to prepare themselves academically for future admission to the University. Conducts follow-up on prospective international students as appropriate.
7. Participates in the planning and provision of pre-arrival, on-arrival and other transition support services for newly admitted international students, including providing students with support on housing applications, and other matters pertaining to their transition to UBC. Liaises with the
faculties and with advisors within the Global Engagement Office in providing this transitional support.
8. Provides in-put and feedback to ISI’s Recruitment Marketing and Prospective Student Engagement team in the development of promotional print and multimedia materials used for
recruitment and advising purposes.
9. Participates in interactive on-line chat and other types of virtual meetings with TPRs, prospective students, applicants and newly admitted students to encourage interest in UBC.
10. Works proficiently with the Student Information System (WorkDay), the Client Relationship
Management system (UNI CRM - Salesforce) and other data management systems to obtain
information on the status of a student’s inquiry or application for advising purposes. Works
proficiently with the UNI CRM system to plan school visits, record data obtained from schools, run reports, and communicate with prospects and applicants. Under direction of the Manager, International Recruitment, mines data on the progress and origin of applications, and monitors yield rates by school and region in terms of applications, eligibilities and registrants, to better inform
future activities in a region.
11. May participate in the hiring, training and supervision of student assistants and clerical support staff. May assist in the training of other new Associate International Student Recruiter/Advisors.
12. Undertakes other recruitment, advising and program development activities as required, in
keeping with the terms of the position. May represent the unit oncross-unit projects or on other University committees as assigned.
13. Adheres to UBC’s policies, particularly UBC’s Travel Policy and UBC’s policy on engaging with third party recruitment organizations (J55) as well as policies on safeguarding security of data and electronic devices; adheres to Freedom of Information and Privacy policies with regard to student advising. Exercises sound judgment and follows departmental protocols for travel safety and
communication with the home office when abroad, and stewards the University’s property and
resources responsibly in carrying out recruitment and advising services when at home and on
overseas assignments.

Please refer the Job description for details