Associate Librarian at Catlin Gabel School

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Aug, 26

Salary

27.0

Posted On

23 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Circulation Management, Cataloging, Research Support, Database Management, Classroom Management, MARC Record Copy Cataloging, Collection Maintenance, Reader's Advisory, Student Supervision, Time Management, Problem-Solving, Communication, Cultural Awareness, Technology Proficiency, Inventory Management, Physical Processing

Industry

Description

POSITION SUMMARY The Associate Librarian is a full-time, 1.0 FTE position—working 30 hours per week (0.75 FTE) in the Upper School Library and 10 hours per week (0.25 FTE) in the Middle School Library. The Upper School serves as the Associate Librarian’s home department, and the Upper School Librarian serves as the Associate Librarian’s primary supervisor, though the role supports both divisions. In partnership with the Librarians, the Associate Librarian supports the curricular and research needs of students and faculty. Responsibilities include managing circulation services, cataloging a variety of academic materials such as books, ebooks, audiobooks, and other media, overseeing course reserve collections, and providing foundational research support using both print and digital resources, including online databases. In addition to library-specific duties, the Associate Librarian is expected to engage in the Upper School community by attending assemblies, select faculty meetings, and other school events as appropriate to the role. Pay Range: $22-$27/hour ESSENTIAL DUTIES Take lead responsibility for circulation functions in the libraries, including running data and reports, and managing overdues. Take lead responsibility for the cataloging and physical processing of MS and US library materials, which include books, audiobooks, DVDs, ebooks, and other formats. Provide firm, effective supervision of busy libraries utilized by students and adults throughout the day. Maintain a working knowledge of academic databases, including JSTOR, Academic Search Premier, Google Scholar, and other relevant tools. Provide basic research assistance to students in support of their coursework. Demonstrate the capability and independence to serve as the person in charge when the Librarians are teaching or meeting with others. Help maintain the libraries as attractive, welcoming, efficiently run spaces for reading, study, and research needs. Generate and create interesting and topical displays for US and MS libraries Engage in reader’s advisory and create promotional materials to encourage reading for pleasure Conduct regularly scheduled collection maintenance tasks, including inventory, shelf reading and weeding to maintain a well-managed collections. Close the Upper School library at the end of the school day. Complete other tasks as required. Complete school required annual trainings (CPR, First Aid, mandatory reporting, handling of hazardous materials.) Demonstrate the ability to work with a flexible schedule as developed by the MS Librarian and US Librarian given the current FTE allocation. OTHER RESPONSIBILITIES As designated by the Upper School Librarian, in coordination with the Middle School Librarian. SUPERVISORY RESPONSIBILITIES The Associate Librarian manages student behavior and supervises their work in the MS and US Libraries, including providing academic support and helping build skills and capacity among students. When library volunteers are at work in the MS and US libraries, the Associate Librarian will, at times, supervise their work. INTERPERSONAL CONTACTS There is constant, daily, direct contact with many students, as well as faculty and staff, and occasional contact with parents. The Associate Librarian occasionally interacts with Facilities colleagues to help the Librarians coordinate events utilizing the library spaces. It is an essential part of the job to establish and maintain positive, productive relationships with students and adults. COMPETENCIES Adaptability & Problem-Solving: Ability to adjust to new situations and challenges, analyze problems, and implement effective solutions in dynamic environments. Communication & Teamwork: Skilled in conveying information clearly and effectively, fostering collaboration, and working as part of a team to achieve shared goals. Organization & Time Management: Strong organizational skills with the ability to prioritize tasks, manage resources, and handle multiple responsibilities efficiently. Cultural Awareness & Crisis Management: Demonstrates sensitivity to diverse perspectives and backgrounds, while maintaining composure and effective leadership during emergencies. Technology Proficiency & Willingness to Learn: Leverages modern technology to improve operations, while staying open to continuous learning and personal development. QUALIFICATIONS Completion of library program coursework required from an accredited college or university or have equivalent practical experience with the job tasks in a library setting. Practical, recent database and library reference experience, and relevant experience in classroom management with groups of teenagers in an educational setting. Experience with MARC record copy cataloging in a library, including various formats such as books, DVDs, audiobooks and ebooks preferred. WORKING CONDITIONS AND PHYSICAL REQUIREMENTS The requirements listed below are representative of physical requirements and may not be all-encompassing. Incumbents must be able to perform job duties with or without accommodations. Work is primarily performed in a school library setting. Position requires remaining in a stationary position for library-related tasks (40%-50% of the time) Requires mobility to safely move about campus and in close quarters to accompany and assure the safety of students. Frequent and consistent operation of a computer and other office machinery (e.g. copier, printer, fax) requiring manual dexterity Frequent bending, squatting, stooping and kneeling. Regularly lifts up 25 pounds. SCHEDULE This position is full-time, 1.0 FTE/10-month, Monday-Friday, expected to be on campus from 8am-4:30pm each school day and to attend other functions as designated. Attendance at faculty meetings is expected when relevant to the job.

Responsibilities

The Associate Librarian manages circulation services, cataloging, and collection maintenance for both Middle and Upper School libraries. They provide foundational research assistance to students and faculty while ensuring the library remains a welcoming environment for study.